Administrative Assistant

Date Posted: 04/16/2024
Req ID: 37001
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Food & Beverage Services
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00056280

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

Food Partnerships offers programming that reflects our commitment to our students, staff and faculty. In addition to overseeing the food outlets, beverage services, and vending on campus, our division also ensures food needs and diversity are met through various campus food offerings, builds community by bringing people together over a meal at various food festivals and events, ensures equipment and furniture are well maintained, operates TCard+ Program and meets the changing needs of our community as a whole through the Food User Committee.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Working under the direction of the Assistant Director, Food Partnerships, this role will be responsible for providing administrative support to Food Partnerships. Duties include providing customer service for the department and helping to develop customer service documentation and training materials. The Administrative Assistant will also support the implementation of departmental marketing and communication plans. 

Your responsibilities will include:

• Keeping well-informed on guidelines and government policies with regards to serving food and beverages
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Resolving issues within the scope of the role and escalating problems as required
• Writing routine documents and correspondence
• Maintaining information on digital platforms

Essential Qualifications:

• College Diploma (2 years) or acceptable combination of equivalent experience.
• Minimum five (5) years of combined experience in the areas of professional food services and general office and financial administration.
• Demonstrated experience in writing routine documents and correspondence including ensuring the accuracy and completeness of documents, incorporating data, and disseminating information.
• Excellent communication (verbal and written) and organizational skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, and OneDrive), Adobe Acrobat, and SharePoint.
• Strong attention to detail, in order to maintain data accuracy.
• Highly service-oriented and possess strong interpersonal skills with the ability to work well in a team environment and maintain productive working relationships with all stakeholders including staff, faculty and students.
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

To be successful in this role you will be:

• Communicator
• Multi-tasker
• Organized
• Resourceful
• Responsible

Notes:

• A full job description is available upon request from the UTSC HR Office .

Closing Date: 04/25/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Ancillary Operations
Schedule:
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $65,407 with an annual step progression to a maximum of $83,646. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Hospitality
Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.