Administrative Assistant

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Administrative Assistant
Job ID #2005
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Job Information

Positions Available

1

Closing Date

29 Mar 2024

Type

Temporary Part-Time

Location

Edmonton AB

Remote Option

None

Department

shop AT NAIT

School

Retail & Ancillary Services

Campus

Main Campus

Detailed Job Description

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at  www.nait.ca/careers

 

NOTE: This competition is limited to current salaried NAIT staff.

NOTE: This is a temporary position ending on or before September 2025 with the possibility of extension.

 

NOTE: This is an on-campus position at our Main campus store at NAIT where you will work predominately Mon to Fri 8:00am-3:45pm (some flexibility will be required during our back-to-school intakes with evening and weekend support).

Are you an engaging, organized and service-oriented person that enjoys taking initiative and supporting a variety of projects in a team environment? The shop AT NAIT team (http://www.shop.nait.ca ) is looking for an Administrative Assistant who has excellent interpersonal and organizational skills, a creative spark for communications and marketing, and a flare for being resourceful. Reporting to the two Managers within the Bookstore, this role is an integral support for the department’s team and is responsible for day-to-day coordination and implementation of support systems that help our business thrive. If you take pride in your work and can see yourself as our new team member, then we welcome your application!

 

Key Responsibilities:

• Support the Management Team and departmental leadership teams in a variety of areas related to the operations, student success, and the NAIT community.
• Work with colleagues, NAIT departments, and external partners to facilitate departmental communication and messaging, such as desktop publishing for marketing materials, team handbooks and newsletters
• Process and administer functions and services related to office management and special programs operated by shop AT NAIT (e.g. leading sponsored student accounts administration).
• Support the area’s marketing team in creating, organizing, and delivering high-energy, customer-focused promotions.
• Greet office visitors and assist with inquiries in a welcoming and professional manner.
• Join the team in offering an excellent experience for students and the NAIT community, giving added hands-on support during rush, intakes, and special store promotions.
• Supporting reporting standards (i.e. safety reports and other audit reports)
• Weekly upkeep and overview of our website content for accuracy and ease of shopping
• Develop and maintain shop AT NAIT’s social media (Facebook, Instagram, Twitter, and TikTok) content in collaboration with the Digital Media Specialist
• Monitor and engage with followers on social media, including responding to relevant messages and comments and provide social customer service
• Design and produce posters, social media graphics, etc.
• Assist the buying team when required with part set up, reporting and requisition processing
• Assist in the requisition process to cycle through program requisitions as required

 

Skills & Abilities:

• A positive attitude with excellent skills in teamwork, customer service, resourcefulness, and communication.
• Strong attention to detail, while often working under tight timelines
• The capacity to organize and administer several projects in tandem with daily responsibilities, and model flexibility in a dynamic work environment.
• An aptitude for social media platforms and computer software programs, including fluency in MS Office
• Thorough training and knowledge of Adobe Creative Cloud Suite (Photoshop, Illustrator) and Canva.
• Use of good judgement and discretion in the administration and prioritization of tasks and projects.

 

Qualifications:

• Must have minimum of 2-3 years experience in administration or a related field; preference will be given to candidates with experience in a retail or post-secondary environment.
• High school diploma with post-secondary education, preferably in office administration.
• Experience managing social media channels and developing engaging content as part of an organizational strategy
• Must have experience or education related to marketing, communications, or design.
• An equivalent combination of education and experience may be considered.

 

Remuneration: $39,831.25 - $51,426.65 annually (based on 32.63 hours per week), plus a comprehensive benefits package. (Classification – Administrative Support IV).                           

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.                 

Please submit a resume and cover letter to be considered for this opportunity.

 

About NAIT

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers  for 13 consecutive years. Developing an engaging, supportive, and rewarding work culture is something we take seriously. We know that people are our biggest asset – they are what makes NAIT a great place to work.   

At NAIT, you are part of a community that makes a difference in the lives of students, staff and industry clients and partners. The NAIT culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability. We are committed to equity, diversity and inclusion  and are a proud partner of the Canadian Centre for Diversity and Inclusion  and Pride at Work Canada.  NAIT is committed to advancing equity and cultivating inclusion throughout the hiring process. We especially encourage applications from Aboriginal and Indigenous people, Black and racialized people, gender and sexually diverse (2SLGBTQIA+ and women) people, immigrants, and people with disabilities.

 

What we offer

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition, and work-life balance.

NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two. 

Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more. 

 

Additional requirements

Applicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service  (IQAS)

www.alberta.ca/iqas-contact.aspx.

 

Accommodations

NAIT is an inclusive employer and strives to hire a diverse workforce. If you are contacted by us regarding a job opportunity, please don’t hesitate to contact us if you require any accommodation during the selection process. Please contact us via email at [email protected].

 

We thank you for your application, however, only those selected for an interview will be contacted.

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