Administrative Assistant I- Full Time (Continuing)

University of Lethbridge, Canada

Updated: 15 days ago

Location: Lethbridge North, ALBERTA

Deadline: 26 Apr 2024

Posting Details
Position Information

Job Title	Administrative Assistant I- Full Time (Continuing)
About the University	It’s your time to shine! Work where the world comes to create, discover and learn. We are one of Canada’s top universities and leading research institutions. With more than 8,000 undergraduate and graduate students, two campuses (Lethbridge and Calgary), seven faculties and schools, and more than 2,500 employees, ULethbridge is Lethbridge’s second largest employer. Faculty and staff come together to contribute, each in their own way, to establishing ULethbridge as Canada’s destination university. In 2022, Lethbridge was recognized as one of Canada’s top small cities.
Position Details	The University of Lethbridge International invites applications for a full-time continuing Administrative Assistant I position. Reporting to the Executive Director, International, and the Manager, International Student Services, the Administrative Assistant will provide a wide range of diverse administrative services related to the day-to-day operations of the International Centre including finance, student inquiries and student support. Main duties include: Supporting the Executive Director, International with appointment bookings, minute and note-taking during departmental and committee meetings, departmental budget tracking, reporting, financial payment processing, invoice creation and human resources administration Assisting with Conversion Communication Plan for new incoming international students from the point they receive an offer to when they arrive in Canada Providing support to new and continuing students in various ways including provision of letters and study permit tracking Handing front-counter reception and general inquiries from international and domestic students when required
Position Qualifications	The successful candidate will have a minimum of a 2 year diploma and at least two years of prior related work experience with international programs in a post-secondary environment, or an equivalent combination of education and experience will be considered. Proven administrative skills required, including : Excellent computer applications Communication Organizational skills Record keeping Filing Telephone skills Cultural sensitivity, as well as the ability to exercise independent judgment and to maintain effective working relationships within the University community, is essential. Other preferred skills include professionalism, initiative, rapport building, patience, flexibility, and customer service skills. The ability to speak other languages is an asset. The ideal candidate will also have experience in a post-secondary environment, and familiarity with University of Lethbridge programs, Microsoft Office Suite, Banner Finance and Student Information Systems.
Starting Salary Range (at 1.0 FTE)	$4,017.00 - $4,469.00 monthly
Full Salary Range (at 1.0 FTE)	$4,017.00 - $4,921.00 monthly (AUPE - Grade 8)
Campus	Lethbridge
Employment Group	AUPE
Position Category

Posting Detail Information

Open Date	04/12/2024
Close Date	04/26/2024
Open Until Filled
Desired Start Date	05/06/2024
Position End Date (if temporary)
Special Instructions to Applicants
Employment Equity	The University of Lethbridge invites applications from all qualified candidates; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given preference. The University of Lethbridge is committed to providing an inclusive and barrier-free work environment, including through all aspects of the hiring process. If you require support during the hiring process, please contact Human Resources at [email protected] so that accommodations can be put in place to support you. All private information received in relation to your request for support will be kept confidential, only information required to facilitate the accommodation will be shared with the selection committee.