Organization Assistent

13 Feb 2024
Job Information

Organisation/Company

Universität Wien

Research Field

Psychological sciences » Other

Researcher Profile

First Stage Researcher (R1)

Country

Austria

Application Deadline

28 Feb 2024 - 23:00 (UTC)

Type of Contract

Permanent

Job Status

Part-time

Hours Per Week

20

Offer Starting Date

1 Mar 2024

Is the job funded through the EU Research Framework Programme?

Not funded by an EU programme

Is the Job related to staff position within a Research Infrastructure?

No

Offer Description

Job description:

At the University of Vienna more than 10,000 personalities work together towards answering the big questions of the future. Around 7,500 of them do research and teaching, around 2,900 work in administration and organisation. We are looking for a/an

Organization Assistent
47 Faculty of Psychology
Startdate: 01.03.2024 | Working hours: 20 | Collective bargaining agreement: §54 VwGr. IIIa
Limited until: permanent
Reference no.: 2006

If you love to organize and keep track of things, and if you prefer to do so in meaningful projects, then welcome to the team! Because we are searching for personalities who want to use their expertise to help answering the big questions of tomorrow.

Requirements
Specific Requirements

Your personal sphere of influence:

The Faculty of Psychology comprises the Dean's Office, a StudyServiceCenter, the four institutes

• Department of Cognition, Emotions and Methods in Psychology
• Department of Clinical and Health Psychology
• Department of Occupational, Economic, and Social Psychology
• Department of Developmental and Educational Psychology
• and the Research, Teaching and Practice Outpatient Clinic.

The range of courses in psychology includes Bachelor's, Master's and doctoral studies.

The Institute of Psychology of Cognition, Emotion and Methods currently has a vacancy for an organizational assistant (20 hours) in the research area "Urban and Environmental Psychology".  The position can probably be filled from 1.3.2024.  By mutual agreement, the position can be made permanent after the 1-year contract.

Your future tasks:

• You support the scientific staff of the EnvPsy team in all administrative and organizational matters
• You monitor the budget and you support/troubleshoot for researchers with financial inquiries (Invoice verification, refunding; process control from invoice request to payment) if necessary in cooperation with contractors, finance department
• You implement and coordinate personnel agendas - in the recruiting process and right through to the first steps of onboarding- with regard to new staff members, interns, fellowships and in cooperation with the HR department, SSC etc. 
• You take care for the organization of workplaces and office-equipment in cooperation with EDV, Facility and Resources Management (RRM)
• You support the manager with office/workplace/staff planning
• You maintain the homepage of the EnvPsy team's website and, if applicable, Institute’s website
• You organize meetings, workshops, events
• You are the central contact person and take care of the English and German correspondence with all interfaces
• In coordination with the other organizational assistants, you will also take care on cross-working group tasks for the institute and the faculty

This is part of your personality:

• Experience in office management
• Graduation from a general/vocational middle or higher school, or an apprenticeship including relevant practice in office management
• Excellent MS Office skills (especially Word, Outlook, Excel and Power Point).
• Experience in dealing with content management systems (e.g. Typo 3) & social media
• Fluency in English and German (B2 level or higher)
• Experience with SAP is an advantage
• Experience with the University of Vienna systems and procedures is an advantage
• Familiarity with Environmental Psychology contents and/or issues related to research on Environment and Health is an advantage
• Familiarity with EU research projects is an advantage

Working style: You like to work independently and in a structured manner, you are service-oriented and you like to find solutions. You are a team player and have high social and communicative skills.

Additional Information
Benefits

What we offer:

Work-life balance: Our employees enjoy flexible  working hours, remote/hybrid and/or part-time work (upon agreement).

Inspiring working atmosphere: You are part of a committed team with diverse university backgrounds in a relaxed work environment.

Good public transport connections: Your workplace in the center of beautiful Vienna is easily accessible by public transport.

Internal further training: Opportunity to deepen your skills on an ongoing basis. There are over 600 courses to choose from – free of charge.

Fair salary: The basic salary of EUR 2,599,2 (full-time) increases if we can credit professional experience.

Equal opportunities for everyone: We look forward to diverse personalities in the team!

Work Location(s)

Number of offers available

1

Company/Institute

Universität Wien

Country

Austria

City

Wien

Postal Code

1010

Geofield

Where to apply

Website

https://iventajobdata.eu/bestmedia/img/1561518/1560113/cl/ec3b87648580bb84876b5…

Contact

City

Wien

Website

http://www.univie.ac.at

Street

Universitätsring 1

Postal Code

1010

STATUS: EXPIRED