Venue Coordinator (HEO 7)

• Open to Australian Aboriginal Peoples and UniSA employees only
• Part-time (0.6 FTE) fixed term contract until 31 July 2023 based in the Facilities Management Unit at the City West campus
• Commencement Salary: $92,941 (pro rata) per annum (plus 17% superannuation)

About the Role

The Venue Coordinator is responsible for the effective logistical support for the staging of a wide range of corporate events in Pridham Hall including Graduations. This is achieved through planning support services, negotiating contracts for the delivery of services and monitoring the performance of external service providers working in the venue. The Coordinator is the primary point of contact for event managers and coordinates the logistical and technical requirements in relation to the venue for their events.

The role also supports the management of the campus as a member of the Facilities Management customer service centre (FM Assist). It does this by monitoring the performance of all external service providers working on campus and by identifying, prioritising and managing facilities issues as they arise.

About UniSA

The University of South Australia is Australia’s University of Enterprise. Our culture of innovation is anchored around global and national links to academic, research and industry partners. Our graduates are the new urban professionals, global citizens at ease with the world and ready to create and respond to change. Our research is inventive and adventurous and we create new knowledge that is central to global economic and social prosperity.

The Facilities Management Unit (FMU) provides support to the Universitys teaching, research and support functions in three primary areas:

Capital Development: Planning, procurement and delivery of capital and maintenance projects aligned to strategic objectives. The annual capital works and maintenance budget ranges from $30M - $40M which includes in-progress capital projects of up to $250M.

Campus Operations: Management of FMUs on campus service delivery including:

• Security (including crisis management)
• Cleaning
• Parking
• Grounds maintenance
• Mail and courier services
• Hire of facilities
• Contract and contractor support
• Asset renewal – Site Engineering, Building Services and Fabric
• Reactive, routine and major cyclic maintenance
• Technical advice
• Asset information
• Utilities management (gas, water and electricity)

• UniPrint
• Contract Management
• Management of property leases and licenses
• Tenders and procurement of services
• Fleet management and chauffeured vehicles

• Lead the development of Pridham Hall’s annual calendar of events
• Develop and monitor venue event budgets
• Take a leading role in coordinating, negotiating and managing the logistical arrangements for setup of events in Pridham Hall including extensive liaison and oversight of relevant external suppliers and contractors, to ensure constructive outcomes are achieved
• Manage designated contracts through all stages of the contract management lifecycle in line with the Facilities Management Unit’s Contract Management framework
• Manage the delivery of quality customer focused services to University staff, students, the community and contracted service providers

• Tertiary qualifications in Event Management, Facilities Management, or related disciplines, or demonstrable equivalent skills and knowledge
• Proven ability and experience in managing logistical and technical support for large scale events and/or public promotional activities
• Demonstrated experience to plan, evaluate, monitor and take appropriate corrective action for risk and WHS issues
• High level stakeholder management and negotiation skills delivered through well-developed interpersonal, written and oral communication skills, demonstrating the ability to relate to a broad cross section of people inside and outside the University
• Proven experience in managing contracts through all stages of the contract management lifecycle, including the oversight of external suppliers and contractors

Getting a great job working with the best is just the start. UniSA rewards its staff with a wide variety of benefits such as:

• Access to great personal development opportunities
• Generous superannuation contributions of 17%
• Employee assistance and development programs
• Staff study support
• Various on-site services available at our campuses which may include on-site gym membership

For a copy of the position description and to apply, please visit Working at UniSA. The online application form will list the specific selection criteria that you need to address.

Please address your cover letter to Emma Kelvin, Recruitment Consultant. For further information about the position or the recruitment process, please contact UniSA Recruitment Central on +61 8 8302 0482 or via email at [email protected] using job reference number 4327.

Applications close: 11.30pm Sunday 4 September 2022

To be eligible to apply for internal positions, you must either identify as an Australian Aboriginal Person, or be a current UniSA continuing, fixed-term or casual staff member at the time the position is advertised and have the legal right to work in Australia for the term of appointment.

Pursuant to the Child Safety (Prohibited Persons) Act 2016 (the Act) and the Child Safety (Prohibited Persons) Regulations 2019 (the Regulations), this position has been deemed prescribed. This role will require the successful candidate to hold a current Working with Children Check. 

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CLICK HERE to access a copy of the Position Description Opens in new window

Applications must be lodged online, please note UniSA does not accept applications via email.

UniSA is committed to developing a diverse workforce and a constructive enterprising culture in which everyone can thrive.

For further support, contact Recruitment Central on +61 8 8302 1700 or email [email protected] and you will receive a response within one working day.

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