Senior Officer, Examinations and Timetabling

• Academic Services Division

• This is a full-time permanent position with salary in the range $88,099 - $94,512, plus a generous super allowance of up to 17%.

• Bring your exceptional time management skills to join a highly functional team that delivers excellent results in this fast-paced role.

• Based at our St Lucia campus

About This Opportunity 

The Senior Administration Officer, Examinations oversees administrative functions essential for central examination operations university-wide. They deliver top-tier service to ensure examinations align with university policies and established practices. This role serves as the main point of contact for the extensive pool of casual examination supervisors (450+) and involves coordinating and managing resource allocation and logistics for all central examination events.

Key responsibilities will include: 

• Plan and coordinate logistics seamlessly to ensure the efficient operations of examination events.

• Supervise a pool of 450+ casual staff, ensuring they are adequately trained and prepared for their roles.

• Manage recruitment processes to meet staffing needs for examinations across multiple campuses.

• Liaise with HR to ensure compliance with policies and procedures, including advertisement of vacancies.

• Coordinate staff scheduling for various examination periods and ensure completion of required training modules.

• Review and approve casual staff payroll data for accuracy and compliance.

• Collate exam statistics for reporting purposes and contribute to process improvement initiatives within the Examinations section.

• Provide support to the Coordinator, Examinations in configuring exam events, and administrative tasks as required.

• Assist with secretariat duties for committees and maintain effective relationships with organizational units.

• Provide backup support to team members and undertake project work as directed by management.

Please note the examinations section observes leave restrictions during critical periods, including May to July and October to December, with the need to work Saturdays and/or altered start and finish times, encompassing examination preparation and the examination periods. Additional leave limitations may apply in April and September during mid-semester examination periods.

About You  

• Degree qualifications in HR, Business Administration, or related field, with relevant work experience in HR, staff management, or equivalent combination of education and experience.

• Proven experience in managing staff within a fast-paced service-oriented setting.

• Ability to quickly grasp and apply detailed knowledge of University policies and procedures.

• Exceptional organizational and administrative abilities, capable of working independently and managing multiple priorities with precision.

• Strong written and verbal communication skills.

• Proficiency in a variety of computer applications within a network environment, including databases and management information systems.

• Availability to work flexible hours, including Saturdays during examination periods.

You must have unrestricted work rights in Australia for the duration of this appointment and may be required to complete background checks including, criminal history and education checks.

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave.

• 17% superannuation contributions.

• 17.5% annual leave loading.

• Access to flexible working arrangements including flexible start/finish times, purchased leave, and a condensed fortnight.

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.

• On campus childcare options.

• Cheap parking (from just $5.75 a day).

• Salary packaging options.

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section.  

• Resume 

For more information about this opportunity, please contact Sandra Lee at [email protected] . For application queries, please contact [email protected] stating the job reference number (below) in the subject line. 

Applications close 24 March 2024 at 11.00pm AEST (Job Reference Number - R- 35723). Please note that interviews have been tentatively scheduled for 28 March 2024.

At UQ, our strength lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion , fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.