Senior Governance Officer (University Council and Committees)

About Flinders

Our bold vision, captured in our Strategic Plan: making a Difference: The 2025 Agenda, is to be internationally recognised as a world leader in research, an innovator in contemporary education, and the source of Australia’s most enterprising graduates.

To realise this ambition, we recently made a significant organisation change to a six College structure with a professional staff and services alignment.

We recognise the key to our success is exceptional people and we’re seeking an outstanding individual to join the team of our transformed university.

Employment Type:

Continuing

Position Summary

Availability:
Continuing | Full-Time
Compensation Grade:
Higher Education Officer Level 8
Salary Range:
$100,238 - 110,971 p.a.
Reporting To:
General Council & University Secretary
Office of the Vice-Chancellor
Under broad direction, the Senior Governance Officer (University Council and Committees) will be primarily responsible for ensuring the smooth and effective operation of the University Council and its Standing Committees, and providing advice on University-wide governance and policy, input, and development.

Key Position Responsibilities

The Senior Governance Officer (University Council and Committees) is accountable for:

• Providing governance, secretariat, administrative and logistical support and advice to the University Council and its Standing Committees and  working parties as well as the University’s external entities, including:

• coordination of and attendance at meetings including preparation of agendas, papers and minutes;

• drafting and/or advising executives in relation to the preparation of papers and reports;

• providing governance advice in relation to the operation of external entities, the Council, and its Standing Committees;

• communicating and implementing decisions of Council and Standing Committees and decisions of the boards of   external entities to key stakeholders;

• leading the ongoing review and development of procedures and systems to enhance the operation of the Council, Committees and external entities;

• directing elections and other processes of Council and its Standing Committees as required;

• ensuring the relevant statutory requirements, such as the lodging of annual returns and ASIC forms, are met; and

• communicating with and maintaining strong channels of communication between the controlled and external entities and the relevant University executives.  

• Providing relevant advice, initiating and implementing contemporary and best practice governance practices and initiatives for the Council and its Standing Committees, external entities and the University generally.

• Providing advice in relation to and implementing reviews, amendments and the establishment of policies, procedures and legislation generally.

• Overseeing the coordination and management of governance, secretarial or policy related projects as assigned by the University Secretary, including managing consultation and liaison with senior staff.

• Any other responsibilities in line with the level of the role as assigned by the Supervisor and/or the University including responding to Freedom of Information requests and Conflict of Interest matters.

Key Position Capabilities

• Demonstrated experience in the provision of company secretarial and governance services and advice together with legal, governance or company secretarial qualification and/or degree.

• Extensive interpersonal, written and oral communication skills including the ability to negotiate and liaise with a broad range of stakeholders and prepare complex correspondence and reports that convey specific concepts.

• Superior organisational skills including demonstrated ability to determine and prioritise tasks, attend to detail and meet deadlines.

• Demonstrated ability to work independently and exercise initiative and judgement in interpreting and applying a range of complex policies, standards and procedures.

• Advanced analytical and problem-solving skills, and capacity to exercise sound judgment.

• High-level administrative skills in problem solving, priority setting and working to deadlines, and capacity to be effective  in a complex organisational environment.

• Comprehensive skills in using a range of computer applications, including word-processing and accessing information from websites, spreadsheets and databases.

• Experience in the University environment and knowledge of the Australian higher education sector is desirable.

Prescribed Conditions for Employment

If you are required to work in any capacity, incidental or not, in a health care setting or other setting identified within a government direction issued pursuant to the Emergency Management Act 2004 (SA) or Public and Environmental Health Act 2011 (NT) you will be required to be vaccinated against COVID-19 and provide proof of your vaccination as a condition of your employment.

Information for Applicants:

You are required to provide a suitability statement of no more than three pages, addressing the key capabilities of the position as outlined above. In addition, you are required to upload your CV.

A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

We are seeking to increase the diversity to improve equal opportunity outcomes for employees, and therefore we encourage female applicants, people with a disability and/or from Aboriginal or Torres Strait Islanders descent to apply.

Please note, late applications and applications sent via agencies will not be accepted.

Applications Close 11:59pm:

02 Feb 2022

About Flinders

Our bold vision, captured in our Strategic Plan: making a Difference: The 2025 Agenda, is to be internationally recognised as a world leader in research, an innovator in contemporary education, and the source of Australia’s most enterprising graduates.

To realise this ambition, we recently made a significant organisation change to a six College structure with a professional staff and services alignment.

We recognise the key to our success is exceptional people and we’re seeking an outstanding individual to join the team of our transformed university.

Employment Type:

Continuing

Position Summary

Availability:
Continuing | Full-Time
Compensation Grade:
Higher Education Officer Level 8
Salary Range:
$100,238 - 110,971 p.a.
Reporting To:
General Council & University Secretary
Office of the Vice-Chancellor
Under broad direction, the Senior Governance Officer (University Council and Committees) will be primarily responsible for ensuring the smooth and effective operation of the University Council and its Standing Committees, and providing advice on University-wide governance and policy, input, and development.

Key Position Responsibilities

The Senior Governance Officer (University Council and Committees) is accountable for:

• Providing governance, secretariat, administrative and logistical support and advice to the University Council and its Standing Committees and  working parties as well as the University’s external entities, including:

• coordination of and attendance at meetings including preparation of agendas, papers and minutes;

• drafting and/or advising executives in relation to the preparation of papers and reports;

• providing governance advice in relation to the operation of external entities, the Council, and its Standing Committees;

• communicating and implementing decisions of Council and Standing Committees and decisions of the boards of   external entities to key stakeholders;

• leading the ongoing review and development of procedures and systems to enhance the operation of the Council, Committees and external entities;

• directing elections and other processes of Council and its Standing Committees as required;

• ensuring the relevant statutory requirements, such as the lodging of annual returns and ASIC forms, are met; and

• communicating with and maintaining strong channels of communication between the controlled and external entities and the relevant University executives.  

• Providing relevant advice, initiating and implementing contemporary and best practice governance practices and initiatives for the Council and its Standing Committees, external entities and the University generally.

• Providing advice in relation to and implementing reviews, amendments and the establishment of policies, procedures and legislation generally.

• Overseeing the coordination and management of governance, secretarial or policy related projects as assigned by the University Secretary, including managing consultation and liaison with senior staff.

• Any other responsibilities in line with the level of the role as assigned by the Supervisor and/or the University including responding to Freedom of Information requests and Conflict of Interest matters.

Key Position Capabilities

• Demonstrated experience in the provision of company secretarial and governance services and advice together with legal, governance or company secretarial qualification and/or degree.

• Extensive interpersonal, written and oral communication skills including the ability to negotiate and liaise with a broad range of stakeholders and prepare complex correspondence and reports that convey specific concepts.

• Superior organisational skills including demonstrated ability to determine and prioritise tasks, attend to detail and meet deadlines.

• Demonstrated ability to work independently and exercise initiative and judgement in interpreting and applying a range of complex policies, standards and procedures.

• Advanced analytical and problem-solving skills, and capacity to exercise sound judgment.

• High-level administrative skills in problem solving, priority setting and working to deadlines, and capacity to be effective  in a complex organisational environment.

• Comprehensive skills in using a range of computer applications, including word-processing and accessing information from websites, spreadsheets and databases.

• Experience in the University environment and knowledge of the Australian higher education sector is desirable.

Prescribed Conditions for Employment

If you are required to work in any capacity, incidental or not, in a health care setting or other setting identified within a government direction issued pursuant to the Emergency Management Act 2004 (SA) or Public and Environmental Health Act 2011 (NT) you will be required to be vaccinated against COVID-19 and provide proof of your vaccination as a condition of your employment.

Information for Applicants:

You are required to provide a suitability statement of no more than three pages, addressing the key capabilities of the position as outlined above. In addition, you are required to upload your CV.

A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

We are seeking to increase the diversity to improve equal opportunity outcomes for employees, and therefore we encourage female applicants, people with a disability and/or from Aboriginal or Torres Strait Islanders descent to apply.

Please note, late applications and applications sent via agencies will not be accepted.

Applications Close 11:59pm:

02 Feb 2022