Senior Administration Officer

• Full time, fixed term role until 29th July 2024
• Excellent opportunity to join Central Operations Services
• Base salary $91,644 pro-rata, plus 17% Superannuation

About the opportunity

The Senior Administration Officer will manage general administrative support for the work areas within Central Operations Services and Facilities Management teams. The primary focus of the role will be faculty meeting coordination. Managing all meeting and Client engagement logistics between COS/Facilities Management, Faculties and PSU’s etc, taking minutes, following up actions and assisting to communicate key messages . Other duties in this role involve preparing documents, responding queries, exploring matters and sourcing solutions for the work areas.  

Your key responsibilities will be to:

• coordination of meetings internally across COS and with COS clients (Faculties, PSU’s etc)
• coordinate diaries, meetings and events and provide conference support for these areas
• manage general administrative services and operational support by the work area
• manage the delivery of daily admin activities and services, ensuring high quality, efficient administrative support is provided in a pro-active manner
• manage record keeping, and support the reporting for the work area
• provide high level administrative support including diary management, drafting correspondence
• follow up actions allocated to key leaders in FM and be an active participant in continuous improvement initiatives as required

About you:

• administrative experience in a tertiary organisation, working knowledge of academic institutions, structures and the higher education sector
• diary management and meeting coordination experience
• ability to work independently and as part of a wider team, taking initiative and exercising sound judgement in resolving matters
• excellent verbal and written communication skills
• strong problem solving skills

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ . We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

If you are a current employee of the University or a contingent worker with access to Workday, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Sajad Bahram, Recruitment Operations, by email to [email protected]

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Applications Close

Sunday 11 September 2022 11:59 PM