Senior Administration Officer

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• Full time, 3 year fixed term
• Use your management and supervising experience to coordinate operational activities
• Base Salary $100,032-$108,979 + 17% superannuation

About the opportunity

The Senior Administration Officer manages the administration support activities of the NHMRC Clinical Trials Centre (CTC) and provides advice and assistance to the Director, Management Committee and Centre Manager in relation to the management of the Centre’s resources including staff, facilities, equipment, purchasing, maintenance and events.

Your key responsibilities will be to:

• manage administrative support for the CTC including responding to complex queries, exploring matters, and sourcing solutions for the work area
• manage and supervise direct reports
• provide high-level support to the senior committees of the CTC including preparing agendas and minute taking, preparing of reports and progressing actions
• coordinate and undertake a range of operational activities including diary management
• provide advice on policy and procedures for the delivery of work outcomes

About you

• excellent planning and organisational skills, including experience in establishing and reviewing administrative processes
• excellent verbal and written communication skills, with experience in handling a wide range of enquiries and providing excellent customer service
• strong problem-solving skills and the ability to use initiative and exercise sound judgement and ability to prioritise workload during busy periods
• well, developed negotiation, conflict resolution, relationship building, and influencing skills
• effective communication skills across different channels and stakeholders at all levels
• experience in creating and maintaining effective administrative systems experience in navigating university or similar organisational structures preferred
• experience in managing and supervising staff will be highly regarded.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ . We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

If you are a current employee of the University or a contingent worker with access to Workday, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Lena Germinarios, Recruitment Operations, by email to [email protected].

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Tuesday 06 December 2022 11:59 PM