Senior Administration Officer - Queensland Alliance for Environmental Health Sciences

• Queensland Alliance for Environmental Health Sciences

• Join a university ranked in the world’s top 50  

• Broaden your career within one of QLD’s largest employers 

• Join a vibrant community where your work genuinely makes an impact

• Based at our Pharmacy Australia Centre of Excellence (PACE)

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting, real-world impact.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements including flexible start/finish times

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

About This Opportunity 

We are seeking an experienced, motivated, and highly organised Senior Administration Officer to provide a wide range of senior administrative services to support the effective and efficient operation of our Queensland Alliance for Environmental Health Sciences Centre.

As the Senior Administration Officer, you will be responsible for document management; providing interpretation, advice and decisions on policies and entitlements; coordinating office-related financial and procurement processes; liaising with internal and external stakeholders; and providing administrative subject matter expertise as relevant to the role and function.

Key responsibilities will include: 

• Design and deliver a range of administrative/business processes and activities in consultation with relevant staff, to meet identified business requirements.  

• Plan and implement high-quality administrative systems, standard operating procedures and office protocols.

• Respond to complex or non-routine inquiries which may require interpreting policy, procedures and entitlements as relevant to the role.  

• Act as a point of contact and source of advice on all aspects of research administration including research publication processes, digital recording in Library systems, using research-related online submissions and application systems and software.

• Organise and coordinate research seminars, workshops and research days across a variety of research-related topics.

• Coordinate travel arrangements, including trip planning; travel administration and post-travel reconciliation. ​

• Support the successful delivery of events and other engagement activities.

• Maintain project records, including quarterly reports, IP registers and contracting documentation.

This is a full-time, fixed-term position from 1 July 2023 through to 31 December 2025.

At HEW level 6, the full-time equivalent base salary will be in the range $84,871 - $91,158, plus a generous super allowance of up to 17%. The total FTE package will be up to $100,262 - $106,654 annually. 

About You

Candidates require highly effective administration, coordination and interpersonal communication skills and a demonstrated commitment to providing a high level of customer service. In addition, you will possess:

• A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administrative fields.

• A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).

• Office management skills and capabilities.

• Demonstrated ability to understand and apply a range of rules, policies and processes with regard to the regulatory and legislative context.

• Excellent written and verbal communication skills.

• Skills in project coordination.

• Highly effective organisational, time management and problem solving skills.

• Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

 
Questions? 

For more information about this opportunity, please contact Mrs Lauren Gubbin (Centre Manager, Queensland Alliance for Environmental Health Sciences) via email at l.gubbin@uq.edu.au . For application queries, please contact recruitment@uq.edu.au stating the job reference number (below) in the subject line. 
 

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section  

• Resume 

Please note that you will be asked to add all documents into the one upload box labelled ‘resume’, which is step one of the application form.
 

Other Information 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion .  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in our broader community, whether that be gender identity , LGBTQIA+ , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to recruitment@uq.edu.au  

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close Thursday 18 May 2023 at 11.00pm AEST (Job Reference Number: R-25571).