Secretariat Officer

Updated: about 2 months ago
Location: Crawley, WESTERN AUSTRALIA
Deadline: 08 Dec 2021

Job no:508037
Work type:full time
Categories:Administration & Executive support


  •  Full-time, 2 year fixed-term appointment
  • Salary range: Level 6 $83,005 – $87,723 p.a. plus 17% superannuation  

The University of Western Australia (UWA) is ranked amongst the top 100 universities in the world and a member of the prestigious Australian Group of Eight research-intensive universities.  With an enviable research track record, vibrant campus and working environments, supported by the freedom to ‘innovate and inspire’ there is no better time to join Western Australia’s top University. 

About the team  

The University Secretariat is responsible for the oversight and coordination of formal corporate and academic governance structures of the University.  Staff provide an executive, advisory and consultative service to the Senate and its standing committees, the University Executive, Chair of Academic Board, Deans and university employees on University legislation, policies and procedures. 

About the opportunity  

As the appointee you will be part of the University Secretariat under direction of the University Secretary and provide high level executive and administrative support to the senior staff within the Secretariat particularly the Academic Secretary.

To be considered for this role, you will demonstrate: 

  • Relevant tertiary qualifications or demonstrated equivalent competency
  • Formally demonstrated computing skills with particular proficiency in Microsoft Office applications including word processing, databases, spreadsheets, email and the internet
  • Substantial relevant senior administrative experience including provision of executive officer or committee services support
  • Highly developed written and verbal communication skills
  • Good research skills
  • Experience working in a University environment or similar large or complex organisation
  • Proficiency in electronic election software e.g. Simply Voting (desirable)
  • Proficiency in board management software e.g. Diligent Boards, Board Effect or similar (desirable)

About you  

You will be highly organised and responsive to instruction on the University’s established systems and processes.  Additionally, you will demonstrate the ability to work independently, show initiative and exercise judgement.  You will demonstrate strong interpersonal skills and work productively as part of the Secretariat team.

Full details of the position's responsibilities and the selection criteria are outlined in the position description:  Position Description - Secretariat Officer.docx

You are required to address the selection criteria in your submission in a separate document. For information to assist you with compiling statements to answer the selection criteria, please visit Addressing the selection criteria  . 

Closing date: 11:55pm on Wednesday, 8 December 2021  

This position is only open to applicants with relevant rights to work in Australia. 

Application Details:  Please apply online via the Apply Now button. 

Our commitment to inclusion and diversity 

UWA is committed to a diverse workforce. We celebrate inclusion and diversity and believe gender equity is fundamental to achieving our goal of being a top 50 university by 2050. 

  • We have child friendly areas on campus, including childcare facilities. Flexible work arrangements, part-time hours and job sharing will all be considered. 
  • UWA has been awarded Bronze Employer Status for being a Top Ten Employer for LGBTI Inclusion by the Australian Workplace Equity Index (AWEI -2021). 
  • UWA has also been awarded Athena Swan Bronze Accreditation in 2020.    

Advertised:23 Nov 2021 W. Australia Standard Time
Applications close:08 Dec 2021 11:55 PM W. Australia Standard Time

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