Secretariat Officer (ACICIS)

Updated: about 1 month ago
Location: Perth, WESTERN AUSTRALIA
Deadline: 03 Mar 2020

Job no:504226
Work type:full-time
Location:Perth CBD
Categories:Student Administration / Support Services


Secretariat Officer (504226)

  • Full-time, fixed-term 12 month opportunity
  • Level 4 ($65,588.00 - $ 69,672.00) plus 9.5% superannuation

The University of Western Australia (UWA) is ranked amongst the top 100 universities in the world and a member of the prestigious Australian Group of Eight research-intensive universities. With an enviable research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire; there is no better time to join Western Australia's top University.

About the work area

The Australian Consortium for ‘In-Country’ Indonesian Studies (ACICIS) is an innovative, non-profit, national educational consortium that was established in 1994 to develop and coordinate high-quality, semester-long study programs at Indonesian partner universities for Australian university students. The consortium is coordinated by a national secretariat based at The University of Western Australia and governed by a National Reference Group consisting of senior Indonesian Studies academics representing all Australian states. The main objective of the ACICIS Secretariat is to oversee and administer the operation of ACICIS’ in-country study programs in Indonesia and to provide a central point of contact for ACICIS’ member universities.

About the opportunity

As the appointee, you will, under general direction, provide both administrative and research support to the operations of the ACICIS Secretariat.

Under the direction of the Secretariat Coordinator, you will provide administrative support for ACICIS’ routine activities in both Australia and Indonesia, including, but not limited to, pre-, mid- and post program administration, development of new products and services, and the planning and preparation of on- and off- campus events. Additionally, you will conduct basic desktop research on matters of interest to ACICIS and play a key role in supporting the project management and routine activities of the ACICIS Secretariat.

About you

To be successful in this position, you will possess a high level of attention to detail, excellent writing skills, a willingness to learn and to receive feedback, and a special interest in providing excellence in student customer service to a broad cohort of university students and stakeholders.

To be considered for this role you must demonstrate the following:

  • Tertiary qualification (complete or in progress) and/or an equivalent combination of relevant work experience and/or education/training
  • Considerable relevant administrative experience of tasks and projects as well as ability to take advantage of new opportunities
  • Native or near-native English language skills, strong command of expression and grammar alongside proven ability to prepare written materials that are clear and coherent
  • Well-developed numeracy and knowledge of financial and business procedures
  • Well-developed written and verbal communication, customer service and interpersonal skills, with the demonstrated ability to interact constructively and collaboratively with staff and stakeholders at all levels of an organisation
  • Well-developed organisational skills, including the ability to prioritise workload to meet strict deadlines
  • Demonstrated computer literacy and proficiency in the use of Microsoft Office applications (Word, Excel and Outlook) with the capability and willingness to learn new programs and software packages as appropriate

Full details of the positions responsibilities and the selection criteria are outlined in the position descriptions.

Closing date: Tuesday 3rd March 2020

This position is only open to applicants with relevant rights to work in Australia.

Application Details: Please apply online via the Apply Now button.

Please see the position description prior to applying:  Position Description - Secretariat Officer - Level 4 - ACICIS.pdf

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce. We celebrate inclusion and diversity and believe gender equity is fundamental to achieving our goal of being a top 50 university by 2050.

We have child friendly areas on campus, including childcare facilities. Flexible work arrangements, part-time hours and job sharing will all be considered.

UWA has been awarded Platinum Employer Status for being a Top Ten Employer for LGBTI Inclusion by the Australian Workplace Equity Index (AWEI -2019).


Advertised:18 Feb 2020 W. Australia Standard Time
Applications close:03 Mar 2020 11:55 PM W. Australia Standard Time


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