School Operations Officer (Medical Program)

Job no:516731
Work type:full time
Location:Crawley
Categories:Administration & Executive support

• An opportunity to share your executive assistant experience to join our professional operations team supporting the development and education of future doctors.
• We are seeking a self-motivated team player committed to continuous improvement to support our teaching and clinical activities.
• Level 4-5, part-time appointment on an ongoing basis (0.6 FTE).
• Salary range: $82,959 – $99,105 p.a. (inclusive of superannuation).

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire, there is no better time to join Western Australia’s top university.

About the team
College Services provides academic administration and technical support services to the University’s schools, including Heads of School, academic staff and research students. The team is committed to providing effective and efficient services in support of the Schools’ and University’s strategic objectives, with a focus on continuous improvement and best practice. The Schools Operations team provides academic support services and general administrative support to the University’s Schools.

About the opportunity
As a Medical School Operations Officer/Assistant, you will play a crucial role in supporting the operations of our school and its programs. Working under general direction, you will collaborate across teams to deliver high-quality service and adapt to changing demands.

Your key responsibilities:

• Provide comprehensive administrative support across various functions associated with school operations.
• Assist in research/HDR student onboarding and administration, graduate research coordination, prizes and scholarships, office allocation & access, website updates, and event coordination.
• Facilitate meetings and local events, prepare agenda and minutes for committees, and ensure follow-up actions are taken.
• Collaborate with other teams within Schools Operations to provide administrative assistance and support for teaching programs.
• Respond to inquiries, initiate action, and refer matters as appropriate.
• Liaise with different areas utilising your sound knowledge of office activities.
• Assist in providing advice on policies and procedures and ensure compliance.

About you
You will possess relevant tertiary qualifications (or equivalent competency), along with significant administrative experience at an appropriate level. Your communication skills, both written and verbal, are highly developed, facilitating effective interaction in various professional settings. You will also demonstrate an ability to prioritise tasks and consistently meet deadlines. Proficiency in a range of computing skills including word processing, spreadsheets, databases, internet, and email, you are adept at leveraging technology for efficiency. Your ability to work independently while also collaborating effectively within a team highlights your initiative and productivity. Moreover, you are committed to delivering exceptional customer service, reflecting a dedication to quality in all aspects of your work.

About your application
Full details of the position's responsibilities and the selection criteria are outlined in the position description:   Position description - School Operations Officer (Medical Program) (516731).pdf

You are required to address the selection criteria in your submission in a separate document. For information to assist you with compiling statements to answer the selection criteria, please visit Addressing the selection criteria .

You may also submit an additional statement (1 page max) outlining any personal circumstances which should be considered when assessing your application. Applicants who have experienced periods of academic/professional interruption or other relevant events can include a description of achievements relative to opportunity in this statement.

Closing date: 11:55 PM AWST on Sunday, 31 March 2024.

To learn more about this opportunity, please contact Linda Mowat on (08) 6488 2255 or at [email protected] . 

This position is only open to applicants with relevant rights to work in Australia.

Application Details: Please apply online via the Apply Now button.

Our commitment to inclusion and diversity
UWA is committed to a diverse workforce and an equitable and inclusive workplace. We celebrate difference and believe diversity is fundamental to achieving our goals as a globally recognised Top 100 educational and research institution. We are committed to creating a safe work environment for Aboriginal and Torres Strait Islander people, women, people from culturally and linguistically diverse backgrounds, the LGBTIQA+ community and people living with disability.

• We have a globally competitive, gender neutral parental leave policy with 26 weeks paid leave after 12 months service and 36 weeks after 5 years.
• We have on-campus childcare facilities for children aged 6 weeks to kindy.
• We facilitate flexible working, with part-time and job-sharing arrangements considered.
• We have an ongoing partnership with Pride in Diversity and were recently awarded a Bronze Employer status for LGBTIQA+ inclusion.
• We have Athena SWAN Bronze accreditation and actively work to improve gender equity.

Advertised:19 Mar 2024 W. Australia Standard Time
Applications close:31 Mar 2024 11:55 PM W. Australia Standard Time