School Operations Manager (School of BioSciences)

Job no: 0051072
Location: Parkville
Role type: Full-time; Continuing
Faculty: Science
Department/School: School of BioSciences
Salary: UOM 9 - $139,693 - $145,339 p.a. plus 17% super 

• Oversee the efficient delivery of support services within the Faculty of Science. 
• Opportunity to represent the School in high-level operational matters.
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role
Reporting to and working closely with the Director and Associate Director of Strategic Operations, the School Operations Manager supports Heads of School in preparing, implementing, and monitoring strategic and operational plans for the School and Institute.

You will foster effective relationships with academic and professional staff, as well as key personnel in the Faculty Senior Management team, ensuring alignment with Faculty and University objectives.

The role involves representing the School in operational matters with internal and external partners and stakeholders. Additionally, the School Operations Manager oversees the efficient delivery of support services and leads professional staff in providing excellent service to all stakeholders.

Your responsibilities will include:

• Collaborate and contribute to the School's strategic planning processes, as required. 
• Work closely with the Head of School in the development and implementation of the School's strategic initiatives.
• Design and implementation of the School's operational planning processes, monitor progress throughout the year, evaluate outcomes and make recommendations for change.
• Assist in the development of an integrated resources plan for the School, encompassing workforce planning, academic services, infrastructure, and responsible financial and asset management.
• Integrate and oversee the School's administrative functions, establish clear directions, common goals and open communication by fostering a work culture that supports the ongoing growth and development of the School and Institute.
• Oversee management and delivery of support services of the School.

Who We Are Looking For
You will bring a strong understanding of the higher education environment and its strategic direction, along with substantial experience in financial and operational management within a university setting.

You will also have:

• A relevant postgraduate qualification and management experience, or extensive management experience and proven management expertise, or an equivalent combination of relevant experience and/or training.
• High level interpersonal and communication skills, including a proven capacity to build and maintain effective and productive relationships with a wide range of stakeholders.
• Demonstrated understanding of the higher education environment including its strategic direction.
• Demonstrated ability to develop and align operational plans and establish and implement procedures and initiatives to enable delivery of plans.

For further information regarding responsibilities and requirements, please refer to the attached PD.

This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – “The School of BioSciences, Faculty of Science“

The School of BioSciences is the home to over 50 research groups, 5 research Centres, 160 academic staff and 240 Research Higher Degree students. Work in the School ranges from discovery to biotechnology with strengths in ecology and evolution, marine biology, microbial biology, genetics and genomics, animal behaviour, biosecurity and pest management, reproductive biology, systems biology, biological pollution and botany. The School is a major contributor to the Bachelor of Science, Bachelor of Biomedical Science and Environmental Science programs. 

Science at Melbourne is a global leader across fundamental and impactful scientific research and education. Science begins with curiosity, and we are dedicated to understanding the universe from the level of sub-atomic particles to the solar system. We aim to be leaders who positively impact the community locally and globally, addressing major societal issues from climate change to disease. Our discoveries help build an understanding of the world around us.

We have more than 150 years of experience in pioneering scientific thinking and analysis, leading to outstanding teaching and learning and offer a curriculum based on highly relevant research. We aim to train students with the knowledge and intellectual flexibility to drive the industries of tomorrow and lead across all levels of society.

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits  page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website  and stay connected with our stories and people on LinkedIn .   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience
• The responses against only the following five Selection Criteria^ (please find them below)

High-level interpersonal and communication skills, including a proven capacity to build and maintain effective and productive relationships with a wide range of stakeholders.

Demonstrated ability to exercise judgement, make difficult recommendations and decisions.

Proven ability to effectively lead and motivate staff to deliver high quality, professional and timely services within budget and to prioritise workloads and identify appropriate staff development.

Proven ability to adapt quickly to changing priorities and manage various competing tasks through effective time management and delegations.

Experience trouble shooting tasks real-time without extensive oversight

Please note that only applications addressing these five Key Selection Criteria will be considered.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

If you have any questions regarding the recruitment process, please feel free to contact Anna Gradoboeva via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Position Description