Research Administration Officer

Updated: 13 days ago
Job Type: FullTime

  • Full time or part time (minimum 3 days - flexible for the right candidate) fixed term role until 31/12/2025 at our Camperdown campus

  • Join this dynamic team within the School of Public Health as a Research Administrator

  • Base Salary $91,644 -$98,796 + 17% superannuation 

About the opportunity

Founded in 1930, Sydney School of Public Health is Australia’s first and leading school of public health. Each day, our researchers and graduates are tackling global health challenges and striving to improve equity in communities locally and around the world.

The Sydney Health Literacy Lab (SHeLL) is a dynamic research group within the School of Public Health, striving to build health literacy skills and capacities in the population with the aim to ensure the healthcare environment is sensitive to the needs of the whole community. This team has several collaborative partnerships including a partnership with Wiser Healthcare (Wiser), a national research collaboration investigating overdiagnosis and overtreatment. Read more About the lab — Sydney Health Literacy Lab

As the Research Administration Officer you will be the first point of contact for this highly collegiate team and principally provide support to the Director of SHeLL, Prof Kirsten McCaffery. Your strong administrative and organisational skills will help to coordinate a range of operational activities to assist the Director, Executive Officer, Senior academics and their research teams to successfully meet their goals.

Your key responsibilities will be to:

  • act as first point of contact and conduit for Director communications, analysing incoming correspondence/phone enquires, initiating appropriate action where possible and/or ensuring the matter is forwarded appropriately to the relevant individual/specialist for resolution

  • provide general administrative support to the Director, Executive Officer and team, including coordinating research meetings, preparing agendas and minutes, diary management, CV, travel and accommodation management

  • provide administrative support and coordinate grant applications including communication with staff preparing applications, proofing and formatting applications, and preparing/finalising submissions consistent with internal Research Office requirements and deadlines

  • coordinates the preparation of progress reports and final reports for funding bodies (such as NHMRC and ARC), including liaising with research investigators to obtain necessary information

  • coordinates payment of invoices, purchasing, Concur transactions, travel coordination, and, in liaison with the School’s Finance Officers, produces reports for senior researchers in the team

  • review and update relevant online/web content ensuring that content is relevant and up to date

  • manage internal and external newsletters, including content development

  • assists with HR matters, including on-boarding of new staff and general office management

  • undertakes ad-hoc projects and other activities

About you

  • excellent interpersonal, verbal and written communication skills with sound negotiating and conflict resolution skills and a demonstrated level of tact and discretion in dealing with day-to-day operational matters

  • ability to work both independently and as part of a team, taking initiative and exercising sound judgement in resolving matters that may arise as part of normal daily work

  • strong problem-solving skills and the ability to use initiative and exercise sound judgement and ability to prioritise workload during busy periods

  • experience in developing and working on research projects, including ethics submissions and grant applications

  • administrative experience in a tertiary organisation, working knowledge of academic institutions, structures and the higher education sector is desirable

  • advanced working knowledge of MS Office; extensive diary management experience and software programs such as Concur, Squarespace and Mailchimp.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ . We welcome applications from candidates from all backgrounds.

How to apply

Please note the University of Sydney will be closed from 23rd December to 8th January 2023 inclusive and interviews for this role will be conducted in early 2023. If you have questions regarding the role we will be able to respond after 8 January 2023.

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. 

If you are a current employee of the University or a contingent worker with access to Workday, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Cecilia Blamey, Recruitment Operations, by email to recruiter

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The University reserves the right not to proceed with any appointment.

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this role.

Applications Close

Monday 23 January 2023 11:59 PM
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