Research Administration Officer

• Opportunity to provide administrative support to a research project in a flexible work environment

• Full time 12-month fixed term role, with probably extension

• Base Salary $91,644 - $98,796 + 17% superannuation

About the opportunity

The Central Clinical School are looking for a Research Administration Officer to provide administrative support to the current research project team.

The Research Administration Officer will work with a growing international research team led by Professor Greg Fox to support a research programme based in Australia and Vietnam. This position will provide administrative support for clinical trials and other studies relating to infectious diseases and lung disease. The role will undertake administrative tasks, including grant administration, managing study budgets, supporting research meetings, liaising with study funding agencies, organising the shipment of study samples, organising study datasets and engaging with University and external stakeholders. The person will have had experience working in a University or tertiary education role, with administrative experience relevant to a University setting. The ideal candidate will be highly organised, be accountable for their actions and work effectively with a diverse range of stakeholders.

Your key responsibilities will be to:

• Provide administrative services and operational support, maintaining strong internal communication with the relevant team members for high quality and efficient admin support

• maintain positive and clear communication with relevant funding agencies

• liaise with universities to organise data and compile complex reports, providing administrative services and operational support

• complete invoices, payments, shipping, and sampling, ensuring proper documentation, filing, and record-keeping is maintained at all times

• coordinate diaries, meetings, and events, ensuring a seamless and positive experience for all stakeholders involved

• work appropriately and under the ethics guidelines, standards and WHS requirements

• complete and undertake ad-hoc projects or activities as needed

About you

• advanced computer literacy with outstanding experience with the Microsoft Office Suite

• ability to work both independently and as part of a diverse and cross-cultural team, taking initiative and exercising sound judgement in resolving matters that may arise as part of normal daily work

• experience with invoicing, shipping, sampling, and funding, with exceptional prioritisation and organisational skills

• excellent interpersonal, verbal, and written communication skills with a demonstrated level of tact and discretion, alongside the ability to provide excellent customer service and build relationships

• experience in a research-intensive environment or interest in teaching and working in academia (preferred but not required).

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ . We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

If you are a current employee of the University or a contingent worker with access to Workday, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Roshik Prasad, Recruitment Operations, by email to [email protected]

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Click to view the Position Description for this role.

Applications Close

Sunday 09 April 2023 11:59 PM