Records Project Officer x2

Apply now Job no:523153
Work type:full time
Location:Sydney, NSW
Categories:Risk & Safety

Record Project Officer x2

• Employment Type: Full time (35 hours per week)
• Duration: 12-month contract
• Remuneration: Level 7 $106,351 - $115,103(depending on experience) + 17% super + leave loading
• Location:  Kensington, NSW (Hybrid work)

About UNSW:
UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 20 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

Why Your Role Matters:
A Records Project Officer plays a key role within the Data Risk Management (DRM) project team in providing high level practical and efficient recordkeeping support and advice to the project team and key stakeholders.

The DRM (Data Risk Management) Project is addressing unnecessary, unmanaged and potentially insecure storage of personal information across the University.

The Records Project Officer will work as a member of the project team to conduct reviews of critical databases, providing reporting and analytical support, identifying records requiring remediation, assisting in delivering process re-design where required, building key internal relationships, and consulting on records management to identify and mitigate risks wherever necessary to reduce the operational risk improperly managed information poses to UNSW.

The role reports to the Manager, Records & Archives, supporting the Chief Data Insights Officer, and will have no direct reports.

 Responsibilities:

• Develop and monitor the process for the identification and remediation of personal information held by the University in accordance with the requirements of the State Records Act 1998 (NSW), the Privacy and Personal Information Protection Act 1998 (NSW) (PPIPA), the Health Records and Information Privacy Act 2002 (NSW) (HRIPA), and the Privacy Act 1988 (Cth) (Privacy Act).
• Advise the project team and relevant stakeholders on which records should be subject to immediate disposal to ensure compliance with the above legislation, including the review of business systems holding records.
• Work with the project team and database owners to implement changes to ensure compliance with the above legislation, including process redesign and the development of recordkeeping procedures and documentation where required.
• Provide reporting and analytical support to the project team and relevant stakeholders.
• Assess and manage project risks and issues and provide solutions where applicable.
• Develop and manage effective communications with key stakeholders, both internal and external to the project.
• Collaborate effectively with privacy and data governance subject matter experts, and other related University project teams and business initiatives to ensure the delivery of effective outcomes.

Who You Are:

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Demonstrated experience in interpreting and applying the State Records Act 1998 (NSW), and in the application of its’ principles to business systems and processes.
• Knowledge and understanding of the principles of the Privacy and Personal Information Protection Act 1998 (NSW) (PPIPA), the Health Records and Information Privacy Act 2002 (NSW) (HRIPA), and the Privacy Act 1988 (Cth) (Privacy Act).”
• Excellent written and verbal communication skills, with a high level of attention to detail for deliverables produced and the ability to take initiative and work independently when required.
• Demonstrated experience in resolving recordkeeping issues through the delivery of analytical support, the proposal of solutions, and collaboration on process improvement to resolve them.
• Demonstrated success working effectively and collaboratively on initiatives with a range of people at different levels within an organisation.
• Excellent time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.

Further details can be found in a copy of the Position Description linked below or via JOBS@UNSW.

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Flexible Working Options (work from home, flexible hours etc)
• Career development opportunities
• 17% Superannuation contributions and additional leave loading payments
• Additional 3 days of leave over Christmas period
• Discounts and entitlements (retail, education, fitness)

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

To Apply: If this is of interest to you, please submit your CV, Cover Letter and responses to the Skills and Experience outlined in the position description.

Contact: Amy Denney: Talent Acquisition Coordinator e: [email protected]
Please note applications sent directly to the contacts above cannot be accepted.

Applications close: 11.55pm, 18th March 2024

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.

Advertised:04 Mar 2024 AUS Eastern Daylight Time
Applications close:18 Mar 2024 AUS Eastern Daylight Time