Records Officer

• Exciting 6-month casual opportunity for a skilled Records Officer

• The role requires proficiency in sentencing record management

• Part Time hours, 3 days per week (on site for all 3 days due to sentencing physical files)

• HEO 4 Step 1 $52.80 per hour

About the opportunity

The Records Officer is responsible for assisting with the maintenance and organisation of university records. They support data privacy practices and participate in document disposal and preservation efforts. The role requires proficiency in sentencing record management. The Records Officer will also offer guidance and assistance to university recordkeeping system users and engage in educational initiatives on best practices.

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance in recruiting talent aligned to these values in the pursuit of research excellence.

Your key responsibilities will be

• Carry out monthly disposal program including, but not limited to, student files disposal

• Provide advice to clients using the University of Sydney’s records management system on routine questions of records classification, titling conventions, records retention issues and application of disposal schedules

• Provide support to the RMS help desk facility for users of the University of Sydney’s records management system; record details of the help desk calls and emails

• Printing daily file request lists

• Participate in the provision of Record Keeping training to ARMS clients

• Retrieve from and return files to records storage areas

• Carry out document imaging duties, and conduct document quality checks

• Provide Client Services including; File Creation, Classification of Records, File Management & File Maintenance

• Undertakes ad-hoc projects and other activities.

You will have

• Experience using records retention schedules

• Possess expertise in records sentencing, as it is a crucial skill for this role

• Accuracy and attention to detail

• Experience in the higher education sector

• Experience working in a busy records or information management environment

• Understanding of relevant legislative requirements, standards and current recordkeeping practices, including the NSW State Records Act 1998 and the Australian Standard on Records Management (AS ISO 15489)

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position

Pre-employment checks

This position is designated as child-related work. To undertake or remain in this position, you are required to apply for and obtain a Working With Children Check clearance in accordance with the Child Protection (Working With Children) Act 2012.

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ . We welcome applications from candidates from all backgrounds. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Mari Lewis, Recruitment Consultant Recruitment Operations, by email to [email protected]

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Applications Close

Monday 01 April 2024 11:59 PM