Project Manager

Updated: about 2 months ago
Location: Adelaide Mail Centre, SOUTH AUSTRALIA
Job Type: FullTime



About Flinders

Our bold vision, captured in our Strategic Plan: making a Difference: The 2025 Agenda, is to be internationally recognised as a world leader in research, an innovator in contemporary education, and the source of Australia’s most enterprising graduates.

To realise this ambition, we recently made a significant organisation change to a six College structure with a professional staff and services alignment.

We recognise the key to our success is exceptional people and we’re seeking an outstanding individual to join the team of our transformed university.

Employment Type:

Fixed Term (Fixed Term)

Position Summary

Fixed-term, full-time or part-time (0.8 - 1.0 FTE negotiable) available for 12 months
Compensation Grade:
Higher Education Officer Level 8
Salary Range:
$98,466 - $109,009 pa FTE
Reporting to:
Operations Director, Health Data Science & Clinical Trials
College of Medicine and Public Health
Under broad direction, the Project Manager will have primary responsibility for the management and successful delivery of projects relating to clinical trials implemented or to be implemented by Health Data Science and Clinical Trials (HDSCT).
The Project Manager will be responsible for the full project implementation and delivery, and for the management of participating sites and collaborators. This role will be required to provide effective management and project leadership to ensure clinical trials are implemented effectively.

Key Position Responsibilities

The Project Manager is accountable for:

  • Successful planning and execution of projects delivering project requirements, in terms of cost, schedule, quality and project objectives met.
  • Responsibility for the delivery of multiple, concurrently run projects of varying size and complexity.
  • Management of implementation teams of varying size, comprising HDSCT staff, personnel from key stakeholders and subcontracted sites, business representatives and staff from third party suppliers.
  • Establishing effective communication channels within project delivery teams, between project teams and stakeholders, including HDSCT Senior Management, and Business partners, Project Sponsors, Project Boards, and other business representatives. The communication will involve a variety of formats and channels including education and with substantial face to face communications.
  • Development of project documentation, including PICF, grant and ethics applications, study management plans, and presentations, and contribution to protocol and clinical study report.
  • Presentation of educational material, meetings and workshops to collaborators, and project status and information to both internal and external collaborators.
  • Contribute to effective decision making by project governance groups (e.g. Steering Committees) through the provision of relevant advice and recommendations.
  • Development and maintenance positive relationships with other service providers both external and across the University.
  • Application and establishment of the relevant and specific standards, processes, procedures and performance measures for each project, in alignment with project objectives and ICH-GCP guidelines and ensuring these are applied effectively throughout the project lifecycle.
  • Contribution to the continuing improvement of project delivery standards, processes and procedures to be used throughout the project and other HDSCT projects as applicable.
  • In liaison with the operations manager, undertake effective resource planning, forecasting and management, including task assignment for team members and evaluating team members’ performance on projects for input to annual performance reviews of team members.
  • Contribute to the Human Resource management of project teams, including participation in defining project roles, recruitment (internal and external) and training.
  • Management of third party suppliers of products and services, including contract project resources.
  • Development and maintenance of positive working relationships with all delivery domains (internal and external Contracts, Finance, Ethics, Governance, Data Custodians and Management, Investigators, Study Coordinators, Monitors, AI and Analytical Services) to efficiently and effectively manage and minimise impact of cross domain issues.
  • Management of multiple concurrent reporting lines, i.e. to the relevant investigators, clients, external stakeholders and internal governance.
  • Establishment and maintenance of a complete financial and delivery schedule record by period for each project and to be able to explain variances and actions to address any identified financial related risks and issues.
  • Continuing attention to detail throughout the project lifecycle, including successful recruitment, follow-up and data reporting rates, business change management, proactive problem-solving, appropriate dissemination and publication, and post-project review.
  • Any other responsibilities in line with the level of the role as assigned by the Supervisor and/or the University.

Key Position Capabilities

  • A degree in health, science, or other relevant degree qualifications and/or a combination of extensive relevant experience.
  • Relevant experience in project management for the delivery of health data and clinical trials in a complex, diverse and dynamic environment.
  • Demonstrated experience in clinical trials, preferably in both industry and academia, including adaptation of processes and procedures to suit specific circumstances.
  • A demonstrated ability to concurrently manage multiple concurrent projects of moderate scale and complexity.
  • Demonstrated ability to manage project resources, delivery schedules and delivery quality and reporting.
  • Demonstrated understanding of a wide range of project management and delivery methodologies and their application within ICH-GCP.
  • Demonstrated ability to manage project teams, including recruitment, interpersonal and relationship management skills and the ability to effectively delegate and manage staff performance, including unsatisfactory performance.
  • Well-developed interpersonal influence and stakeholder management skills, including demonstrated ability to negotiate and communicate effectively with senior management, staff, clients and other stakeholders across diverse organisations throughout project lifecycles.
  • Strategic thinking, planning and analytical skills.
  • Strong written communication skills and well-developed oral presentation skills.
  • An ability and desire to drive change and exploit emerging technologies and or approaches to meet the accelerating demand for innovative solutions to support health data science, clinical trials, and research collaboration.
  • An understanding of and experience in delivery of projects using flexible approaches and/or techniques.
  • Experience in creation/adaptation of consent forms, grant and/or ethics applications, study management plans, study status reports, and presentations.
  • Specific training in clinical trial/health data project management and aspects thereof.
  • Experience managing regularly changing trial priorities, projects, and processes.
  • Relevant accreditation and/or additional certification in project, research, or business management-related courses would be highly regarded.

For application enquiries please contact: Dr Erin Morton

In addition, it is a requirement of this position that the incumbent maintain a current Working With Children Check which is satisfactory to the University in accordance with the Child Safety (Prohibited Persons) Act 2016 (SA).



Information for Applicants:

You are required to provide a suitability statement of no more than three pages, addressing the key capabilities of the position as outlined above. In addition, you are required to upload your CV.

A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

We are seeking to increase the diversity to improve equal opportunity outcomes for employees, and therefore we encourage female applicants, people with a disability and/or from Aboriginal or Torres Strait Islanders descent to apply.

Please note, late applications and applications sent via agencies will not be accepted.

Applications Close 11:59pm:

21 Feb 2021



About Flinders

Our bold vision, captured in our Strategic Plan: making a Difference: The 2025 Agenda, is to be internationally recognised as a world leader in research, an innovator in contemporary education, and the source of Australia’s most enterprising graduates.

To realise this ambition, we recently made a significant organisation change to a six College structure with a professional staff and services alignment.

We recognise the key to our success is exceptional people and we’re seeking an outstanding individual to join the team of our transformed university.

Employment Type:

Fixed Term (Fixed Term)

Position Summary

Fixed-term, full-time or part-time (0.8 - 1.0 FTE negotiable) available for 12 months
Compensation Grade:
Higher Education Officer Level 8
Salary Range:
$98,466 - $109,009 pa FTE
Reporting to:
Operations Director, Health Data Science & Clinical Trials
College of Medicine and Public Health
Under broad direction, the Project Manager will have primary responsibility for the management and successful delivery of projects relating to clinical trials implemented or to be implemented by Health Data Science and Clinical Trials (HDSCT).
The Project Manager will be responsible for the full project implementation and delivery, and for the management of participating sites and collaborators. This role will be required to provide effective management and project leadership to ensure clinical trials are implemented effectively.

Key Position Responsibilities

The Project Manager is accountable for:

  • Successful planning and execution of projects delivering project requirements, in terms of cost, schedule, quality and project objectives met.
  • Responsibility for the delivery of multiple, concurrently run projects of varying size and complexity.
  • Management of implementation teams of varying size, comprising HDSCT staff, personnel from key stakeholders and subcontracted sites, business representatives and staff from third party suppliers.
  • Establishing effective communication channels within project delivery teams, between project teams and stakeholders, including HDSCT Senior Management, and Business partners, Project Sponsors, Project Boards, and other business representatives. The communication will involve a variety of formats and channels including education and with substantial face to face communications.
  • Development of project documentation, including PICF, grant and ethics applications, study management plans, and presentations, and contribution to protocol and clinical study report.
  • Presentation of educational material, meetings and workshops to collaborators, and project status and information to both internal and external collaborators.
  • Contribute to effective decision making by project governance groups (e.g. Steering Committees) through the provision of relevant advice and recommendations.
  • Development and maintenance positive relationships with other service providers both external and across the University.
  • Application and establishment of the relevant and specific standards, processes, procedures and performance measures for each project, in alignment with project objectives and ICH-GCP guidelines and ensuring these are applied effectively throughout the project lifecycle.
  • Contribution to the continuing improvement of project delivery standards, processes and procedures to be used throughout the project and other HDSCT projects as applicable.
  • In liaison with the operations manager, undertake effective resource planning, forecasting and management, including task assignment for team members and evaluating team members’ performance on projects for input to annual performance reviews of team members.
  • Contribute to the Human Resource management of project teams, including participation in defining project roles, recruitment (internal and external) and training.
  • Management of third party suppliers of products and services, including contract project resources.
  • Development and maintenance of positive working relationships with all delivery domains (internal and external Contracts, Finance, Ethics, Governance, Data Custodians and Management, Investigators, Study Coordinators, Monitors, AI and Analytical Services) to efficiently and effectively manage and minimise impact of cross domain issues.
  • Management of multiple concurrent reporting lines, i.e. to the relevant investigators, clients, external stakeholders and internal governance.
  • Establishment and maintenance of a complete financial and delivery schedule record by period for each project and to be able to explain variances and actions to address any identified financial related risks and issues.
  • Continuing attention to detail throughout the project lifecycle, including successful recruitment, follow-up and data reporting rates, business change management, proactive problem-solving, appropriate dissemination and publication, and post-project review.
  • Any other responsibilities in line with the level of the role as assigned by the Supervisor and/or the University.

Key Position Capabilities

  • A degree in health, science, or other relevant degree qualifications and/or a combination of extensive relevant experience.
  • Relevant experience in project management for the delivery of health data and clinical trials in a complex, diverse and dynamic environment.
  • Demonstrated experience in clinical trials, preferably in both industry and academia, including adaptation of processes and procedures to suit specific circumstances.
  • A demonstrated ability to concurrently manage multiple concurrent projects of moderate scale and complexity.
  • Demonstrated ability to manage project resources, delivery schedules and delivery quality and reporting.
  • Demonstrated understanding of a wide range of project management and delivery methodologies and their application within ICH-GCP.
  • Demonstrated ability to manage project teams, including recruitment, interpersonal and relationship management skills and the ability to effectively delegate and manage staff performance, including unsatisfactory performance.
  • Well-developed interpersonal influence and stakeholder management skills, including demonstrated ability to negotiate and communicate effectively with senior management, staff, clients and other stakeholders across diverse organisations throughout project lifecycles.
  • Strategic thinking, planning and analytical skills.
  • Strong written communication skills and well-developed oral presentation skills.
  • An ability and desire to drive change and exploit emerging technologies and or approaches to meet the accelerating demand for innovative solutions to support health data science, clinical trials, and research collaboration.
  • An understanding of and experience in delivery of projects using flexible approaches and/or techniques.
  • Experience in creation/adaptation of consent forms, grant and/or ethics applications, study management plans, study status reports, and presentations.
  • Specific training in clinical trial/health data project management and aspects thereof.
  • Experience managing regularly changing trial priorities, projects, and processes.
  • Relevant accreditation and/or additional certification in project, research, or business management-related courses would be highly regarded.

For application enquiries please contact: Dr Erin Morton

In addition, it is a requirement of this position that the incumbent maintain a current Working With Children Check which is satisfactory to the University in accordance with the Child Safety (Prohibited Persons) Act 2016 (SA).



Information for Applicants:

You are required to provide a suitability statement of no more than three pages, addressing the key capabilities of the position as outlined above. In addition, you are required to upload your CV.

A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

We are seeking to increase the diversity to improve equal opportunity outcomes for employees, and therefore we encourage female applicants, people with a disability and/or from Aboriginal or Torres Strait Islanders descent to apply.

Please note, late applications and applications sent via agencies will not be accepted.

Applications Close 11:59pm:

21 Feb 2021
View or Apply

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