Project Coordinator, National Teaching Awards

Overview

• Casual position for 3 months, commencing ASAP  
• HEW 7
• Hybrid working arrangements, work from home and at the Melbourne CBD Campus 

About RMIT
RMIT is a multi-sector university of technology, design and enterprise with more than 95,000 students and 10,000 staff globally. RMIT offers postgraduate, undergraduate, vocational education and online programs to provide students with a variety of work-relevant pathways.

Our purpose is to offer life-changing experiences for our students, and to help shape the world with research, innovation, teaching and industry engagement. With strong industry connections forged over 130 years, collaboration with industry remains integral to RMIT’s leadership in education, applied and innovative research, and to the development of highly skilled, globally focused graduates.

Our Culture
Our Values inspire us, wherever we are in the world, and guide how we live and work together.

Imagination. Agility. Courage. Passion. Impact. Inclusion.

What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other.

Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices.

About the STEMM College
The College of Science, Engineering and Health was renamed ‘STEMM College’ in late 2020 in recognition of our leading position and expertise in the science, technology, engineering, mathematics, and health (STEMM) fields. We are uniquely positioned to influence and partner with industry, as never before.

STEMM College is a community of exceptional STEMM researchers, teachers, inventors, designers and game changers, supported by talented professional staff. We offer higher education programs across all STEMM disciplines at the Bachelor, Master and PhD levels, and ensure our students experience an education that is work-aligned and life-changing.

The College is renowned for its exemplary research in many STEMM areas including advanced manufacturing and design; computing technologies; health innovation and translational medicine; nano materials and devices; and sustainable systems. Our brilliant researchers attract funding from government and industry sources. Industry is at the heart of what we do. It ensures our research has real world impact, and our students are truly work[1]ready. Under the leadership of DVC and Vice-President, Digital Innovation, we have established new hubs of industry-connected digital innovation and endeavour and are engaging with global STEMM organisations at scale.

Our diversity and shared values empower our work, and we are proud of the College’s inclusive, caring culture. We offer a safe, dynamic work environment, and support every member of our community of achieve their potential.

The College appointed Victoria’s first ever Dean of STEMM, Diversity & Inclusion in 2020, and this role drives gender equity, diversity and inclusion strategies across the College. STEMM College employs 1,000 staff who deliver onshore and offshore programs to approximately 20,000 students.

We are here to positively impact the world and create the next generation of STEMM leaders. www.rmit.edu.au/seh

About the Role
The Project Coordinator, National Teaching Awards is responsible for providing high quality administrative project support for the national awards, citation and teaching programs offered by the Universities Australia. With a focus on collaboration, efficiency, delivery, and client service, the Project Coordinator will support the Project Manager, National Teaching Awards to ensure the right people, processes, and systems are in place to optimise and align key initiatives, across the Australian Higher Education sector. The Project Coordinator, National Teaching Awards will play a co-ordination and support role across national award, citation and program projects, campaigns, suppliers, resources, and processes. Working in an end-to-end capacity, the Project Coordinator will support the Manager to provide direction, support, and planning to assist with successful creation and delivery of the awards program.

Key Responsibilities, but not limited to

• Contribute to the development of operational plans to assist in the achievement of the objectives of Universities Australia national teaching award program.
• Support the production and workflow processes to assist in optimising operational effectiveness.
• Social media monitoring and content creation
• Writing, editing and proofreading monthly newsletter
• With guidance, translate all OLT guidelines, templates, and resources to ensure that all materials are developed in line with the Universities Australia (UA) strategy.
• Contribute to the development and implementation of shared metrics and measures to assess the efficacy of client satisfaction of the new awards program.
• Liaise with suppliers and external stakeholders to ensure quality and deadline expectations are met.
• Develop a robust understanding and knowledge of each stakeholder’s portfolio, and provide expert advice as required.
• Co-create systems and processes to provide colleagues with insight into development schedules, workflow progress, and best practice.
• Deliver on operational plans, including communications plan and schedule, encompassing the relevant activities, processes, systems, and projects.
• Continually review and reflect on operational processes and standards to identify and implement improvements in line with Universities Australia strategic plans.
• Deliver outcomes within the requirements of scope, time and budget, regularly assessing competing needs, and adapting to changing business conditions to maximise results.
• Support end-to-end project and job delivery by effectively scoping requirements, allocating resourcing, managing activity, and communicating progress.
• Measure and report on the success of activities, processes, and systems.
• Monitor emerging trends, technologies, innovations, and opportunities in order to inform future strategy, policy, and planning.
• Contribute to the development and implementation of systems, processes and tools that increase the quality and impact of awards programs and activities

To be successful in this position, you’ll have as a minimum: 

• A degree in a relevant field would be desirable, with subsequent relevant experience, or extensive experience and specialist expertise or broad knowledge in project administration or financial administration; or an equivalent combination of relevant experience and/or education/training.
• Experience providing excellent professional administrative in project and client support services in a busy environment.
• Excellent organisational skills, experience in coordinating events and attention to detail.
• Demonstrated experience in using various systems such as Qualtrics, Mailchimp, Zoom, mail merge, Microsoft Suite etc
• Highly developed communication skills, including the ability to prepare a range of documentation for various audiences and to interact with and gain commitment from a diverse range of stakeholders.
• Demonstrated ability to work independently and as an effective member of a team as well as the ability to exercise high levels of judgment and initiative
• Ability to work under stress and in a fast-paced environment

To Apply 
Please submit your CV and covering letter addressing key selection criteria for this position by clicking on the ‘Apply’ link below. Please note that due to the urgent nature of the role, offers will be made to suitable candidates as they apply, so please put in your application promptly. For further information about this position, please contact Thuong Mai ([email protected] ).

Bring Your Whole Self to Work
We are better for our diversity . When we listen to those who are different to us, or challenge us, we grow stronger together. When we feel like we belong, we can achieve so much more. We respect each other, embrace our differences and build a sense of belonging in our team and beyond.

We are proud that our dedication to diversity has been recognised by a broad spectrum of external organisations. Visit our Linkedin Life pages to learn more and see some of our most recent wins.

RMIT has a strong dhumbali (commitment) to the employment, development and retention of Aboriginal and Torres Strait Islander people within a culturally safe environment; we strongly encourage applications from Aboriginal and Torres Strait Islander peoples.

RMIT is a Disability Confident Recruitment Team and we are happy to adjust the recruitment process for your accessibility requirements. Please contact us at [email protected] telling us your preferred type of communication and we will be in touch as soon as possible to discuss your requirements.

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

Please note that whilst we still accept applications from any persons interested in our roles, due to the impacts of COVID-19, we are currently prioritising applications from those with current working rights in Australia and who are not affected by travel restrictions. Please see the latest updates to Australia’s immigration and border arrangements during the COVID-19 (Coronavirus) outbreak: https://covid19.homeaffairs.gov.au/

#LI-Hybrid

We are a Circle Back Initiative Employer – we commit to respond to every applicant.

Applications Close:
10 Feb 2023 11.59 pm

RMIT is an equal opportunity employer committed to  being  a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Isla n der community.  

RMIT is a Disability Confident Recruitment Team and we are happy to adjust the recruitment process for your accessibility requirements. Please contact us at [email protected] telling us your preferred type of communication and we will be in touch as soon as possible to discuss your requirements.

Please note that whilst we still accept applications from any persons interested in our roles, due to the impacts of COVID-19, we are currently prioritising applications from those with current working rights in Australia and who are not affected by travel restrictions. Please see the latest updates to Australia’s immigration and border arrangements during the COVID-19 (Coronavirus) outbreak here .

We are a Circle Back Initiative Employer – we commit to respond to every applicant.