Project and Administrative Officer

Job Description

•  Apply your creative talents to a range of varied tasks
•  Work in a collaborative, innovative and supportive work environment
• The position is located at our Footscray Park Campus.

About Us:

At Victoria University, our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong to and feel immense pride.
About the Role:

In this role you will provide high level administrative and project support to the operations of the University’s TNE Partnerships team.  You will manage and coordinate the hiring of academic sessional staff for TNE programs.  You will manage the travel arrangements for both academic staff teaching offshore as well as for the TNE Partnerships team and you will be responsible for ensuring that internal and external stakeholders are provided with consistent information and advice around processes and operations in relation to workload allocation for teaching delivery and travel for TNE operations. The role reports the Director, TNE Partnerships.

This is a full-time position at a HEP6, $85,667 - $92,728 plus 17% superannuation, classification working 36.75 hours per week over a continuing contract period.

An example of your responsibilities or duties you may perform will include:

• Provide high level administrative and project support to ensure efficient operations and a high level of service to the TNE Partnerships Group.
• Manage the administration processes for hiring of academic staff, including sessional recruitment, workload reconciliations and processing payment claims utilizing the team SharePoint site, VU People First and the VU Sessional Allocator systems. 
• Work closely with P&C to maintain knowledge with regards to employment and onboarding legislative requirements.
• Work with the Director, Teaching & Learning, and other internal and external stakeholders to organise and coordinate logistics and schedule travel arrangements for offshore teaching visits.
• Responsible for coordinating the booking of travel arrangements for the TNE Partnerships team and ensure compliance with relevant University policies and procedures. Liaise with Finance on processing any related travel costs.
• Responsible for providing quality and consistent advice and information to internal and external stakeholders around processes and operations in relation to workload allocation for teaching delivery and travel for TNE programs.  

About You:

This role would suit a motivated and highly organised professional with experience in administration and transnational education (TNE).

The ideal candidate will possess:

• Outstanding written and verbal communication skills
• Experience in supporting projects, prioritising tasks and meeting deadlines
• Excellent time management, administrative and organisational skills
• Demonstrated experience in working independently
• Proficiency in the use of Microsoft programs and other digital tools
• Experience working with a diverse range of staff in cross-cultural settings
• Knowledge of the higher education sector and TNE

What We Offer:

For information on our employee benefits, flexible working, discounts in private health insurance and gym memberships and salary packaging please visit https://www.vu.edu.au/staff/benefits-services-for-staff

How to Apply:

To view a copy of the position description, please click here: Position Description - Project and Administrative Officer . Your application must include: 

•   A cover letter,
•   Your curriculum vitae/resume, 
•   Your responses to the Key Selection Criteria listed in the Position Description  
•   Evidence of applicable qualifications, licences and registrations

Application Closing Date: Sunday, 26th of May 2024 (11:59pm AEST)
Who Do You Contact?

For further information relating to the position, please contact George Yue, TNE Program Manager-China by email at [email protected].

Our Commitment to Protecting Country: 

Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share. 

Victoria University is committed to inclusion, equity and diversity. VU encourages applications from women, gender diverse, Aboriginal and Torres Strait Islander people and individuals from under-represented backgrounds in this field.

About Us
Victoria University (VU) is the  University of the West .
For more than 100 years, Victoria University (VU) has offered accessible education to students in Melbourne’s west and beyond.
We are one of Australia’s few dual-sector universities, with currently over 40,000 enrolled vocational and higher education students studying across our campuses.
Our moral purpose is to provide vocational and higher education that transforms the lives of students and the communities we serve. Our values are a living set of actions that underpin our moral purpose.
The VU Values are that we are always:
• welcoming
• ethical
• shaping the future 
• together.
This is the VU Way. We are always WEST.
At VU we believe diversity is a strength – the more diverse perspectives, identities, cultural backgrounds, ages and experience of our students and staff, the better our working environment, research and educational experience of our students.
With a culturally diverse population of students and staff from a wide range of backgrounds, we strive to foster a welcoming and inclusive environment where all students and staff are respected, valued and enabled to thrive.