Project Administration Officer

Job Description

This is a full time position at a HEP 7, $88,890 - $96,220 plus superannuation, classification working 36.75 hours per week over a fixed term contract period until August 2023. 

About the role

The Project Administration Officer role manages the Office of the Chief Marketing Officer to ensure effective planning and management of the portfolio’s resources and activities, including finances, human resources, information systems and internal communications.  The Project Administration Officer maintains and develops comprehensive, efficient administrative systems and procedures to ensure the Marketing portfolio’s work supports the realisation of VU’s strategic goals.

This is a unique opportunity to showcase your exceptional organisational, communication and project skills as a part of a dynamic and collaborative professional Marketing Team. The team is part of the External Relations & Partnerships portfolio at Victoria University, which has a focus on engagement across all levels of government, our local communities, business and industry, with significant strategic alliances, alumni and philanthropic benefactors.

The position is located at Footscray Park Campus and the City Tower Campus. Current directives allow flexible work with up to 40% WFH.

About the person

• High level organisational and administrative leadership skills, including resource management, report preparation, event and project management and supporting the development of internal communications.
• Astute analytical and problem-solving skills with the capacity to develop and implement sound solutions, alongside a focus on continuous business improvement.
• Highly developed skills in all aspects of the Microsoft Office suite, and the ability to support the creation of content that enables VU’s complete digital footprint (web, social media, EDM campaigns).
• Responsive, with the ability to deal with a high volume workload, competing priorities and unexpected events, ensuring tasks are completed on time.
• Collaborative working approach and a keen team player.

Duties

An example of duties you may perform will include:

• Analyse, research and prepare communications such as reports, presentations, agendas, meeting minutes and internal briefing papers.
• Support the CMO in developing change and innovation initiatives.
• Apply professional and flexible project management processes to key projects.
• Develop and implement projects involving the Marketing portfolio, which may impact on other operational areas.
• Design and prepare CMO correspondence for executives across the University.
• Generate online reports, presentations and infographics in line with the VU brand standards.
• Other duties, as directed by the CMO.

Benefits

• Salary sacrifice options
• Professional development opportunities
• Flexible working arrangements available
• Paid study leave
• On-site gym and fitness centre and more!

How to apply

For a duty statement, please click here .

Applications must include:

• A cover letter
• Your curriculum vitae/resume
• Response to the selection criteria listed in the Duty Statement all combined in a single document
• Note: Applications which do not address the selection criteria will not be considered.

 

Previous applicants need not apply.

For further information relating to the position or recruitment process, please contact Maxim Zervos, People & Culture Officer by email at [email protected] .

Applications close at 4pm on Thursday the 13th of October 2022. 

About Us
Victoria University (VU) is the  University of the West .
For more than 100 years, Victoria University (VU) has offered accessible education to students in Melbourne’s west and beyond.
We are one of Australia’s few dual-sector universities, with currently over 40,000 enrolled vocational and higher education students studying across our campuses.
Our moral purpose is to provide vocational and higher education that transforms the lives of students and the communities we serve. Our values are a living set of actions that underpin our moral purpose.
The VU Values are that we are always:
• welcoming
• ethical
• shaping the future 
• together.
This is the VU Way. We are always WEST.
At VU we believe diversity is a strength – the more diverse perspectives, identities, cultural backgrounds, ages and experience of our students and staff, the better our working environment, research and educational experience of our students.
With a culturally diverse population of students and staff from a wide range of backgrounds, we strive to foster a welcoming and inclusive environment where all students and staff are respected, valued and enabled to thrive.