Program Support Officer

• Administrative support role with Swinburne Research
• Full time, fixed term (June 2025) position at our Hawthorn campus
• Attractive HEW5 salary and benefits with flexible working options

About the Role 
We have an exciting new opportunity for a Program Support Officer to undertake a wide range of administrative functions in support of the program activities of the Aerostructures Innovation Research (AIR) Hub, the Victorian Hydrogen Hub (VH2) and MedTechViC.

In this role you will support ongoing operations through a variety of tasks across the three research hubs. The role enables compliance with both Swinburne’s and regulatory processes and assist in the implementation and streamlining of these processes.

You will be responsible for engaging with various stakeholders and have overall responsibility for liaising with People & Culture to coordinate human resource administration within the hubs, in accordance with the policies, processes and procedures within Higher Education and the University.  

About You
To be suitable for this role you will need to have experience in the below key accountabilities:

• Demonstrated experience in the provision of quality administrative and support services including financial project management and contract administration to achieve targeted outcomes.
• Proven ability to maintain effective and cooperative working relationships with internal and external stakeholders.
• Demonstrated ability to solve problems including adapting work practices.
• Strong organisational skills, including the ability to plan and prioritise multiple tasks within tight timelines.
• Excellent verbal and written communication skills, including the ability to prepare materials for reporting.

A degree in a relevant field; or an equivalent combination of relevant experience and/or education/training.

About Swinburne University of Technology 
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

• Every Swinburne learner gets a work experience
• Every Swinburne graduate gets a job
• Every Swinburne partner gets a tech solution
• Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

To Apply 
Please submit your CV and cover letter addressing your suitability for this position.  

To review the Position Description and to apply, please scroll down to the bottom of the page. 

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on [email protected]. 

Applications Close: Wednesday 14 February 2024, at 11.00pm

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

Equity and Diversity 
Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives.  For further information on all our initiatives visit our Equity & Diversity website .

We welcome and encourage applicants from diverse backgrounds to apply.

We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements please contact [email protected]

Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.  

For any support please contact [email protected] or for more information on our Indigenous strategies please follow the link to our RAP Reconciliation Action Plan.

Victoria’s Commitment to Action: Improving international student employment outcomes 
As a signatory to Victoria’s Commitment to Action , Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.  

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant
(#LI-SW)

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