Program Coordinator

Job no: 0057598
Location:Parkville
Role type:Full time; Fixed term (flexibility for 0.8 FTE)
Department/School: Asialink
Salary: UOM 6 – $92,749 – $100,397 p.a. plus 17% super (pro rata for part-time) 

• Further your experience within Asialink Arts in an exciting, professional, collaborative work environment 

• Contribute and drive cultural engagement for Australia’s National Centre for Asia Capability 

• $92,749 – $100,397, 17% super, benefits and a flexible hybrid work environment!  

About the Role 
Asialink Arts’ projects and programs incorporate artistic, market and cultural diplomacy development objectives, including planning and co-design with stakeholders and execution of deliverables. You will ensure the smooth operation and resolution of the Asialink Arts office and daily administration matters for the Manager and staff as required. You will provide high quality internal and external client service and effective and efficient administration. 

Your responsibilities will include: 

• Assist in the development and delivery of programs, this can include creative exchanges, strategic initiatives, events, program communications, funding application processing and administration, identification of funders and projects, and follow-up of queries 

• Provide research, delivery and administrative support to the team 

• Support the Manager Asialink Arts in identifying, managing and enhancing existing key partnerships in the Asia-Pacific and Australia 

• Assist in preparing background and points for presentations, publishing and other contributions 

Who we are looking for 
We are seeking a professional who can demonstrate initiative, advanced interpersonal skills and cross-cultural capabilities as well as excellent communications skills. You will be an independent problem solver who can work autonomously to prioritize and complete your workload. You are instrumental in maintaining progress and delivering programs and projects and supporting the team’s administrative requirements. You will also have a high attention to detail and can form appropriate workplace relationships with key stakeholders from all diversities.  

You will also have: 

• Completion of a degree or diploma qualification with at least 2 years’ subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training 

• Excellent computer and keyboard skills, especially in word processing and presentation, including a sound knowledge of software packages such as Word, Excel and PowerPoint, Electronic Mail, CRM databases and preferably InDesign 

• Demonstrated experience in program/project co-ordination or management, and budget management preferably in an arts environment 

For further information regarding responsibilities and requirements please refer to the attached PD. 

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check. 

This role requires current valid work rights for Australia. 

Your new team –  Asialink Arts 
Asialink Arts supports the Australian arts sector by analysing barriers to engagement, developing reciprocal exchanges and delegations, convening public forums and events and supporting cross-sectoral partnerships. We value inclusivity, generosity, reciprocity, partnership, agility and iterative, sustained cross-cultural exchange. 

What we offer you! 
In addition to joining our versatile team and striving to build cultural development and engagement, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information check out our benefits page! 

The University of Melbourne 
We’re tightly connected with community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn .    

Be yourself 
We value the unique backgrounds, experiences and contributions that each person brings to our community. For more information, please visit our Diversity and Inclusion page. 

We encourage and welcome applicants from diverse backgrounds. 

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at [email protected] . 

Aboriginal and Torres Strait Islander Applicants 
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people. 

We recognise that reconciliation is central to our purpose. For more information, please visit our Reconciliation page. 

Join Us! 
If you feel this role is right for you, please apply with your CV and cover letter outlining your interest and experience. Please note that you are not required to provide responses against the selection criteria in the Position Description. 

Position Description