Portfolio Support Officer

Position Details

• Fixed term until Dec 2023 | Full-Time

• Higher Education Officer Level 5 | $74,270 - $81,966 p.a.

• Location: Bedford Park

• View Position Description

About the Library

The Flinders University Library is a pivotal resource, instrumental in supporting the achievement of the University's goals and mission. The team is dedicated to enabling equitable access to information, the library is critical to the University's learning and research endeavours.

About the Role

The Portfolio Support Officer is responsible for providing a range of administrative, records management and organisational support tasks, for and on behalf of, the Director of the Library and leadership team. In this role you will be required to provide a range of administrative support to the Library including those of a confidential matter. More specifically, you will be accountable for:

• Drafting correspondence, background material, notes, and presentations to meet deadlines.

• Maintaining and retrieving hard copy and electronic records.

• Addressing emails and maintaining calendars.

• Providing administrative support for meetings and/or committees, including preparing agendas, taking minutes, and undertaking follow-up work as requested.

• Providing administrative support for external visitors, including travel, accommodation, function logistics and workspaces as required.

About You

You will be an effective communicator, with well-developed written communication skills and the ability to prepare correspondence and professional documents autonomously. You will have well-developed interpersonal skills, with the ability to relate to a wide range of staff at all levels. You will be a strong problem solver who is comfortable prioritising tasks and working to deadlines, whilst demonstrating commitment to providing high quality outcomes and great attention to detail.

The successful candidate will also demonstrate:

• A relevant tertiary qualification, or equivalent combination of experience and/or education and/or training.

• Experience in providing administrative services, including an ability to use judgement, initiative, and confidentiality to support the activities of Senior Management.

• Sound knowledge of contemporary administrative systems, software and practices, and an ability to interpret and apply a range of policies and procedures within a large and complex organisation.

Life at Flinders

We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?

• 17% Superannuation + salary packaging options

• Flexible working arrangements

• Wide range of professional development activities and services

• We embrace diversity and promote equity and inclusion for all students and staff

• Vibrant campus life and amenities including on campus health care services , gym  and childcare centre (Bedford Park, South Australia).

Prescribed Conditions for Employment

• A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

• Please note that you may be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University COVID-19 Vaccination Policy  

• It is a requirement of this position that the incumbent maintain a current Working With Children Check which is satisfactory to the University in accordance with the Child Safety (Prohibited Persons) Act 2016 (SA).

How to Apply and Information

• You are required to submit Suitability Statement of no more than 3 pages, addressing the Key Position Capabilities of the position description .

• For more information regarding this position, please contact Julie Rayner

Please note, late applications and applications sent via agencies will not be accepted.

Applications to be submitted before 11.59pm:

29 Jan 2023

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.

Flinders. Fearless.