Partnerships & Events Coordinator

Updated: about 2 months ago
Location: Melbourne, VICTORIA
Deadline: 3 Oct 2022 ; 03 Oct 2022 11:55 PM

Job no: 0025497
Location: Melbourne or Sydney (Occasional interstate travel may be required).
Role type: Full time; Fixed-term for up to 12 months
Department/School: Asialink
Salary: UOM 5 – $76,886 – $88,312 p.a. plus 17% super (pro rata for part – time) 

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands. 

About AsiaLink 
Asialink is Australia's premier body promoting Australia-Asia engagement. Asialink works through increasing Asia capabilities and creating connections between Australia and Asia, and is active in education, business, the arts, health, and dialogues. Asialink is a partnership between the University of Melbourne and the Myer Foundation. Asialink operates under a mandate from the Federal Government and as part of the University of Melbourne. 


About the Role 
As the Partnerships & Events Coordinator, you will be a key member of the Advocacy & Program Management team to ensure the curation and delivery of activities including high-quality face-to-face, hybrid and online events for Asialink Business, supporting the work of the organisation. Your role is responsible for the operational and administrative management and overseeing the curation and delivery of these events and programs. Asia capability combined with strong event and project management, time management, written and verbal communication, and relationship building skills are pivotal to the successful delivery of these activities and enhancing Asialink Business’ reputation. 

Responsibilities include: 


  • Curating, planning and coordinating the delivery for a range of strategic programs and events. This could include international conferences and meetings, public lectures, private roundtables, special visitor programs and seminars in numerous delivery modes including face-to-face, hybrid and online environments.   
  • Maintain strong relationships with key stakeholders to support the delivery of Advocacy and Program Management projects, including sponsors, government, business, the diplomatic core & Board members 
  • Draft and coordinate event publicity and promotions, including advertising,  online marketing and post-event social media / newsletter content.  
  • Set up evaluation methodology and undertake reporting to provide recommendations on event strategy & protocol 

About You 
To be successful in this role, you will be an extremely motivated team player who can provide trust and support to surrounding peers and staff when creating relationships. Your excellent organisational skills will allow you to complete tasks to meet deadlines at high level of independence and initiative.

You will also have:

  • A tertiary qualification in a relevant field or equivalent combination of relevant experience/education/training 
  • Event curation and event/project management skills and experience in delivering conferences, special visitor programs, seminars, private roundtables and public lectures in face-to- face, hybrid and online environments
  • Demonstrated experience working with a range of digital technologies to support the delivery of online (virtual) and onsite face-to-face events. 
  • Excellent computer skills, including the proficient operation of standard office IT systems and applications including MS Word, Excel, PowerPoint, email; proficient use of internet and web for research purposes and CRM database application 
  • Developed understanding of protocol requirements in the Australian and Asian contexts, within private and government settings 

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check. 

About the University 
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement. 

Benefits of Working with Us 
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits: 


  • Flexible working arrangements, generous personal, parental and cultural leave 

  • Competitive remuneration, 17% super, salary packaging and leave loading 

  • Free and subsidised health and wellbeing services, and access to fitness and cultural clubs 

  • Discounts on a wide range of products and services including Myki cards and Qantas Club 

  • Career development opportunities and 25% off graduate courses for staff and their immediate families 


To find out more, visit https://about.unimelb.edu.au/careers/staff-benefits . 

Be Yourself 
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity.  First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live. 

Join Us! 
If you feel this role is right for you, please apply with your CV and cover letter outlining your interest and experience.  Please note that you are not required to provide responses against the selection criteria in the Position Description. 

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at hr-talent@unimelb.edu.au . 

Position Description
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