Operations Manager

Updated: 13 days ago
Location: Melbourne, VICTORIA
Deadline: 05 Jul 2024

Job no: 0045365
Location: Parkville
Role type: 
Full-time; Continuing 
Medicine, Dentistry and Health Science
Department/School: Melbourne School of Health Sciences
UOM 9 – $139,693 - $145,339 p.a. (pro rata for part-time) plus 17% super

  • Provide operational leadership for the Melbourne School of Health Sciences, overseeing facilities, finance, HR, communications, and administrative support to ensure effective delivery of all School activities. 
  • Lead a diverse team in a dynamic environment, driving continuous improvement and operational excellence.
  • Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role

The Operations Manager for the Melbourne School of Health Sciences (MSHS) will provide operational leadership to ensure effective delivery of all aspects of the School's operations, including facilities support, facilities project management, and relationship building. This role involves overseeing communications, executive assistance, local finance, HR, and space logistics, while leading a team of 11 staff across multiple sites.  

Your responsibilities will include:

  • Lead and manage the Operations team to deliver the cyclical workload and deliver consistently high quality service across the School overseeing administration and compliance including, finance administration, human resource management, facilities, engagement, operations, and resources management.
  • Effectively motivate, coach and manage staff to achieve goals. Provide clear performance expectations, regular feedback and document performance outcomes, ensuring poor performance is addressed, and high performance nurtured and rewardedLead the operations team to ensure that high level executive support is provided to the Head of School and heads of department
  • Lead the operations team to ensure that high level executive support is provided to the Head of School and heads of department 
  • Maintain a work environment that promotes collaboration, joint planning, and the sharing of knowledge.
  • Monitor and report on the quality, efficiency and responsiveness of relevant University Services and Faculty Services ensuring that the School is receiving agreed level of service and support.

Who We Are Looking For
The ideal candidate will have excellent communication and interpersonal skills, with the ability to present information clearly, influence, negotiate, and interact effectively at all levels. They demonstrate strong problem-solving, analytical, and judgement skills, and can adapt to new situations, quickly assimilate new concepts, and provide innovative solutions to complex issues.

You will also have:

  • A relevant postgraduate qualification and management experience, or extensive management experience and proven management expertise, or an equivalent combination of relevant experience and/or training.
  • Proven ability to effectively lead and motivate staff to deliver high quality, professional and timely services within budget and to prioritise workloads and identify appropriate staff development.
  • Demonstrated ability to provide leadership and effective supervision to staff, with a proven ability to build a cooperative and inclusive workplace culture.
  • Well-developed professional organisational skills including the ability to coordinate workflow, determine priorities, schedule tasks to meet deadlines and effectively balance competing demands within a high-pressure environment.

For further information regarding responsibilities and requirements, please refer to the attached PD.

This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – Melbourne School of Health Sciences

The Melbourne School of Health Sciences (MSHS) provides qualifying and postgraduate courses in the disciplines of Nursing, Physiotherapy, Social Work, Audiology and Speech Pathology, and Optometry and Vision Sciences. As a candidate, joining our team means being part of a dynamic and impactful community dedicated to advancing healthcare education and practice. You will have the opportunity to shape the learning experiences of our students and make a positive impact on their future careers.

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits  page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website  and stay connected with our stories and people on LinkedIn .   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

  • Resume
  • Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Nick via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Applications close: Day Month 2024 11:55 PM Australian Eastern Standard Time (AEST) / Melbourne time zone.

Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly.

Position Description:

Position Description

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