Operations Assistant - UNSW Business School

Apply now Job no:523442
Work type:full time
Location:Sydney, NSW
Categories:Administration, Business Development / Industry Engagement

• Employment Type: Continuing, Full Time (35-hour week)
• Remuneration: Level 4 from $75,927 - $80,094 + 17% superannuation
• Location: Kensington, NSW (Hybrid Flexible Working on campus and from home)

Why Your Role Matters:

UNSW Business School is a leader in business education and research in the Asian region and one of the largest Business Schools in Australia with more than 16,500 students, 500 academic and professional staff and more than 80,000 alumni and partners. The Business School offers a full suite of business degree programs at undergraduate, postgraduate, coursework and research levels, including the AGSM MBA programs and a range of Executive Programs.

The Operations Assistant is responsible for providing proactive, practical and efficient administrative support for the Career Accelerator and Student Engagement team. The role reports to the Operations and Learning Support Manager and has no direct reports.  

Responsibilities:

Specific responsibilities for this role include (but are not limited to):

• Provide administrative assistance to the Career Accelerator and Student Engagement team on various digital resources, activities and initiatives across a range of platforms including Career Management Systems, website, Microsoft Office suite and the UNSW Learning Management System.
• Monitor workflows and processes to ensure a consistent and efficient approach to administrative support across deliverables.
• Work in close partnership with subject matter experts to coordinate and ensure all resources, materials and web content is up to date.
• Provide support for the delivery of the Microsoft Excel Certification Program including scheduling of tests and responding to student enquiries.
• Coordinate onboarding of new starters, organising building and systems access as required.
• Assist with general operations including stationery ordering, building maintenance requests and travel bookings.
• Provide administrative support to other Career Accelerator and Student Engagement team projects, initiatives and other ad hoc programs as required.
• Develop, foster and maintain effective working relationships within the Education Portfolio, relevant staff in the faculty, divisions and other internal stakeholders.

Skills and experience required (but not limited to):

• Diploma or equivalent combination of qualifications and work experience.
• Sound organisational skills including ability to prioritise tasks and duties to meet deadlines.
• High level interpersonal, written and oral communication skills.
• Demonstrated experience providing effective administrative support within a team environment.
• Demonstrated computer literacy with advanced skills in Microsoft Office applications and a willingness to undergo further training in various digital platforms.
• Ability to assist in the organisation and co-ordination of projects and tasks.
• Demonstrated ability in the use and administration of online systems and databases.
• An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.

To learn more about this position, and view the comprehensive skills and criteria list, a copy of the Position Description can be found  Position Description - Operations Assistant.pdf .  

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.  

Our benefits include: 

• Flexible Working Options (work from home, flexible hours etc) 
• Career development opportunities 
• 17% Superannuation contributions and additional leave loading payments 
• Additional 3 days of leave over Christmas period 
• Discounts and entitlements (retail, education, fitness)

How to Apply:

Make each day matter with a meaningful career at UNSW. To apply, submit both a CV and Cover Letter online, please ensure your Cover Letter addresses the core selection criteria mentioned in this advert. Apply online before Monday 8th April 2024 at 11:30pm.

Get in Touch:

For any questions about the role, please contact Lisa Hunter-Smith at [email protected] .

For any questions regarding the recruitment process please contact Allyssar Hamoud at [email protected] .

Please apply online - applications will not be accepted if sent to the contact listed above.

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.

Advertised:19 Mar 2024 AUS Eastern Daylight Time
Applications close:08 Apr 2024 AUS Eastern Standard Time