Office Coordinator

Job no: 0057844
Location: Parkville
Role type: Full time; Continuing
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department/School: Melbourne Medical School
Salary: UOM 7 – $98,402 - $106,519 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About – Melbourne Medical School
Established in 1862, Melbourne Medical School (MMS) in the Faculty of Medicine, Dentistry and Health Sciences at The University of Melbourne is the oldest medical school in Australia.

MMS has more than 1,000 academic and professional staff members located at the Parkville campus or embedded within health services throughout metropolitan Melbourne and rural Victoria. Staff are privileged to work alongside more than 2,725 honorary appointees from the health sector who generously contribute their time, knowledge, research and clinical expertise.

MMS is internationally renowned for global leadership in teaching and training, health research, policy and practice. MMS is ranked 14th in the world (Times Higher Education World University Rankings 2022 for clinical, pre-clinical and health), has strong academic partnerships and ground-breaking collaborative research programs with leading public and private hospitals, as well as leading medical research institutes and centres in Australia and internationally.

About the Role
The Office Coordinator will manage a range of initiatives and projects simultaneously and requires high-level administrative skills and excellent communication. Working as a key member of the MMS executive office, this position will flexibly contribute to team-based tasks, support team activities and project coordination.

Responsibilities include:

• Identify and contribute to the development, refinement, and implementation of continuous improvement initiatives, including reviewing processes, updating guidelines and organisational charts and directories to ensure the smooth running of the MMS executive office.
• Provide project support for a range of activities and working groups to progress Melbourne Medical School initiatives under the guidance of the Executive Officer (Business Development).
• Jointly manage the secretariat function of the Melbourne Medical School Executive Committee including responsibility for agenda planning, coordination with invited guests, minutes and follow-up action items.
• Maintain and develop the Melbourne Medical School website and intranet to support the School's web presence ensuring information is clear and accessible to MMS partners and the wider community.
• Manage designated School events from planning, organising and pre-event marketing and communications, event-day logistics management, including staff co-ordination, to post-event debrief.

About You
The Office Coordinator will be required to undertake concurrent tasks demonstrating excellent organisational, prioritisation and time management skills augmented by well-developed technical skills and a forward-thinking approach. A flexible, positive attitude is required as well as the ability to work collaboratively with colleagues and external partners will be critical to this role.

You will also have:

• A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administrative fields; or an equivalent combination of relevant experience and/or education/training.
• Excellent interpersonal, written, and verbal communication skills including the ability to provide advice, sound judgement and support to a range of stakeholders at all levels.
• Highly developed skills in time management, setting priorities, planning, and organising own work and that of others to meet deadlines.
• Demonstrated ability to lead with positivity and thrive through change in a dynamic and  varying environment.
• Demonstrated culture of taking ownership, working collaboratively as a value-based team, connecting with people and building positive relationships in your workplace.

Please note: To be considered for this role you must have current valid work rights for Australia.

About the University
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

• Flexible working arrangements, generous personal, parental and cultural leave
• Competitive remuneration, 17% super, salary packaging and leave loading
• Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
• Discounts on a wide range of products and services including Myki cards and Qantas Club
• Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, visit https://about.unimelb.edu.au/careers/staff-benefits .

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity.  First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!
If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria^ (found in the Position Description) for the role.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact  us at [email protected] .

Position Description