Manager, Research Administration

• Electrical Engineering and Computer Science

• Broaden your career within one of QLD’s largest employers

• Plan for your future with a generous 17% superannuation allowance

• Strong commitment and action toward a diverse and inclusive workforce

• Based at our vibrant and picturesque St Lucia Campus

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• On campus childcare options

• Cheap parking (from just $5.75 a day)

• Salary packaging options

About This Opportunity 

The position manages the efficient operation and promotion of the School’s research administration office, especially regarding pre- and post-award administration of research grants. The position supervises the Senior Research Administration Officer and works closely with the Deputy Head of School (Research) and School Manager to provide high level administrative and project management support to achieve desired outcomes for research in the School.

Key responsibilities will include: 

Strategic Support

• Lead and manage the Research Administration Office within the School

• Provide strategic support and advice to the Deputy Head of School (Research)

• In consultation with the Deputy Head of School (Research), Head of School, and Research Committee, develop and maintain school policies, guidelines and procedures in relation to research activity and research administration within the School.

• Maintain an expert understanding of the School’s research activities, its strategic objectives, as well as external research issues including University and external initiatives.

• Maintain an expert understanding of research funding issues to maximise the take-up of opportunities, including expertise in the rules and procedures applicable to external funding agencies.

• Develop initiatives to promote the School’s research output and to assist researchers to target appropriate funding schemes.

Research Administration

• Advise and assist staff with grant applications & develop processes to maintain accurate records of grant application activity to enable tracking and internal reporting.

• Manage the research administration team and processes.

• Support researchers with budgeting and ethical clearance.

• Coordinate funding promotion and research events.

• Oversee grant sign-offs and seminar coordination.

• Assist with Research Committee tasks and website maintenance.

• Liaise with internal and external stakeholders.

• Analyse research performance and assist with budget administration.

• Participate in research-related networks and events.

This is a full-time 100%  fixed-term position from 25th March 2024 through to 16th August 2024

At HEW level 7, the full-time equivalent base salary will be in the range $96,649.64 - $105,244.58  plus a generous super allowance of up to 17%. The total FTE package will be up to $113,080.08 - $123,136.15 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.

About You  

• A degree plus at least four (4) years subsequent relevant work experience or an equivalent combination of relevant experience and/or education and/or training.

• Experience in an area of research administration in a university.

• Knowledge and understanding of policies and procedures relating to research and general administration in the tertiary education sector and external funding agencies, or the ability to rapidly acquire this knowledge.

• Excellent organisational and problem-solving skills and attention to detail.

• High level analytical, interpretative and research skills including database administration and compilation of statistical information relevant to research.

• Demonstrated ability to set own priorities, monitor work processes, meet regular deadlines, and work both independently and collaboratively as part of a busy team.

• High level of interpersonal, written, and oral communication skills, able to exercise tact and good judgment, and to negotiate with a range of individuals including senior staff of the University.

• Demonstrated commitment to the provision of high-quality customer service.

Desirable

• Knowledge of the tertiary research environment and of the processes involved in the publication of academic journals, including reporting requirements.

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

• Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits. 

Questions? 

For more information about this opportunity, please contact Diana Cassidy, Manager, Research Admin at [email protected] .  

For application queries, please contact [email protected] stating the job reference number (below) in the subject line. 
 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section  

• Resume 

Other Information 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion .  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity , LGBTQIA+ , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to [email protected] .

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close Wednesday 28th February 2024 at 11.00pm AEST (Job Reference Number - R-35797).