Legal Services Administrator (MDHS/STEM)

Job no: 0037219
Location: Parkville
Role type: Full time; Continuing
Department/School: Legal and Risk
Salary: UOM 5 – $79,961 – $91,844 p.a. plus 17% super (pro rata for part-time) 

• Become a member of our hard working and collaborative administration team to support our lawyers and professional staff. 

• Further your legal support experience within Legal Services in an exciting, rewarding work environment 

• 17% super, generous discounts on courses for employees and family members 

About the Role 
As the Legal Administrator, you will be managing the lifecycle of legal requests and matters handled by the Legal Services MDHS and STEM portfolio teams. This includes the creation, management and retrieval of legal case files, document and contract processing, updating relevant databases, managing the Legal Services inbox and phone line, responding to queries, the coordination and servicing of meetings, assisting with projects and general administration work. 

Your responsibilities will include: 

• Provide proactive administrative and operational support to ensure an efficient running of the day-to-day activities within Legal Services team, including supplier liaison, filing, meetings organisations and ad hoc administration,secretarial and para legal tasks 

• Represent the Legal and Risk team, one team one goal ethos, such that its expertise and approach is consistently represented across the University 

•  Assist other members of the Administration team during busy periods to ensure that tasks are completely efficiently and to deadlines. 

• Confidentially liaise with clients of the Legal Services team including internal and external clients such as University staff and external parties 

Who we are looking for
We are seeking a highly motivated legal professional who demonstrates the ability to prioritise tasks and manage time effectively. You can exercise independent judgement, work efficiently under pressure and can schedule completion of work to meet deadlines. You will have excellent attention to detail and can effortlessly provide a high level of customer service at all times. You will strive off initiation and will drive continuous improvement within your department.  

You will also have: 

• Previous experience working in legal administartion or as a legal assistant or legal secretary 

• Relevant tertiary qualification and experience, or a combination of relevant experience and education/training 

• Advanced skills in a range of computer applications, including email, electronic calendars, word processing, spreadsheets and databases, document management systems and the ability to learn new applications, with a focus on document management 

For further information regarding responsibilities and requirements please refer to the attached PD. 

This role requires current valid work rights for Australia. 

Your new team – Legal and Risk 
Legal and Risk delivers high-quality, integrated, expertise-based professional services and advice to facilitate agile decision making and enable external compliance in support of the University’s operations and purpose. 

What we offer you! 
In addition to becoming a legal and risk professional, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information check out our benefits page! 

The University of Melbourne 
We’re tightly connected with community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn .    

Be yourself 
We value the unique backgrounds, experiences and contributions that each person brings to our community. For more information please visit our Diversity and Inclusion page. 

We encourage and welcome applicants from diverse backgrounds. 

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at hr-talent@unimelb.edu.au . 

Aboriginal and Torres Strait Islander Applicants 
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people. 

We recognise that reconciliation is central to our purpose. For more information please visit our Reconciliation page. 

Join Us! 
If you feel this role is right for you, please apply with your CV and cover letter outlining your interest and experience. Please note that you are not required to provide responses against the selection criteria in the Position Description.