Institute Administrator

Use your skills to make a real difference to cutting-edge research and industry projects in an exciting innovation space.

• Salary range starts at $89,919 – to be negotiated with the right candidate
• 17% superannuation, work flexibility and great benefits
• Full-time, Fixed-Term opportunity (24 months)

The Curtin Institute for Data Science (CIDS) is an interdisciplinary knowledge accelerator established in 2016 to meet increasing demand for computational modelling.  Our aim is to apply data science and high-performance computing to provide innovative solutions to the real-world problems of government, industry, and academia.

The Institute supports a growing network of SMEs, external organisations, government departments, researchers, co-operative research centres, and not-for-profits across various sectors such as, but not limited to, health sciences, manufacturing, transport, art and culture, astronomy, agriculture, and aquaculture. At present the Institute would typically contribute to 30-40 research projects per annum, working with over 50 external organisations.

Engaging with the Curtin Institute for Data Science means collaborating with a team of specialists who are highly trained in data science, high-performance computing, software development, project coordination and business development. The Institute has a dedicated team of over 30 specialist technical staff with diverse backgrounds in computer sciences, physics, mathematics, computational chemistry and biology, bioinformatics, and remote sensing. It also provides access to over 200 research academics drawn from across Curtin University who specialise in applications of data science in different research settings.

The team is led by Professor Melanie Johnston-Hollitt, a professor of astrophysics, with over 20 years' experience managing multi-disciplinary, international teams.

We are seeking a detail orientated Institute Administrator to join our team. This role will work closely with the Institute Director and Business Manager, providing high-level support across a broad spectrum of tasks such as contracting, coordination of research activities and resources, internal and external stakeholders management and administrative tasks.

Responsibilities will include:

• Provide advice and support to the Director and institute staff on operational and regulatory matters.
• Ensure effective communication, both within the Institute and across the Institute’s key internal and external stakeholders and partners.
• Provide high-level administrative support to the Director, including travel and calendar management, preparing business collaterals etc.
• Ensure the effective delivery of services to support the Institute’s activities by liaising and working collaboratively with University service groups and by implementing Institute services and processes as appropriate.
• Provide support to the Director with the coordination of key Institute research projects and initiatives.
• Monitor research projects and Institute budgets on advice from the Director/PMO/Business Manager and in consultation with the University’s finance function.
• Assist with the management of Institute research staff, through the coordination of recruitment processes, local induction and staff communications.
• Assist with the monitoring and implementation of the institute’s contractual reporting obligations in consultation with the University’s research function.
• Coordinate reporting obligations of the Institute through the production of regular reports under the direction of the director and/or Business Manager
• Prepare and distribute meeting minutes and other business collaterals such as presentations.

To learn more about this opportunity, please contact Rike McLernon, CIDS Business Manager at [email protected]

About us

We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. Situated on Whadjuk Nyungar Country, our vibrant campus includes an art gallery, gym, childcare and medical centre, and endless food options including a supermarket.
We encourage a progressive and diverse workplace, offering generous superannuation and salary packaging benefits. We are committed to looking after our employees by promoting health and wellbeing, work flexibility, and personal development opportunities.
For more information about our university, please visit www.curtin.edu.au
Join us!

Please provide a cover letter, and your CV addressing the selection criteria (noted above) to allow us to assess your suitability for this role.

To view a copy of the Position Description, please copy and past the following link into your web browser.

http://tinyurl.com/5n7zvxwv

Application close:Tuesday, 6 February 2024, at 10:00 pm AWST

Applicants should note that prior to appointment, any offer of employment is subject to completion of National Police Records checks, and background, integrity, and reference checks to Curtin’s satisfaction. At Curtin, we are committed to being a Child Safe organisation and this position may also require you to have a current Working With Children Check.

You will require current work rights in Australia that match the tenure of this role.
If you have any queries in relation to this application process, please contact our careers team on 08 9266 9000 (option 3,1), quoting the reference number.

Please note we are not accepting applications from recruitment agencies at this time.