Graduate Research Officer (2 Positions Available)

Updated: 3 months ago
Location: Melbourne, VICTORIA
Deadline: 05 Dec 2023

Job no: 0034372
Location: Parkville
Role type: 
Full-time; Continuing
Faculty of Arts
Department/School: Academic Support Office (ASO)
UOM 5 – $79,961 - $91,844 p.a. plus 17% super

  • Join the dynamic Graduate Research Team in the Faculty of Arts and contribute to the planning and support of graduate research programs
  • Provide exceptional administrative support to graduate research students and supervisors
  • Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role
Located in the Faculty of Arts, the Academic Support Office (ASO) supports the development, delivery and quality assurance of teaching and learning activities. The Graduate Research Officer is a member of the ASO Graduate Research Team responsible for providing advice and support to graduate researchers and their academic supervisors throughout the entire candidature lifecycle from initial enquiry to graduation. The role works across a range of processes including selection, admissions, enrolment, candidature variations, milestone management, progress reporting, infrastructure support, Graduate Research committee support, and the implementation of student support initiatives aimed at improving the overall student experience. 

The role requires highly developed interpersonal skills and strategies for dealing with a diverse range of stakeholders with different needs in a dynamic and complex environment. Exceptional planning and time-management skills and the ability to provide guidance to graduate researchers and academic staff based on relevant policy and procedures are also key requirements.

Your responsibilities will include:

  • Provide high-quality and timely advice and support to graduate researchers, academic staff and stakeholders in graduate research matters;
  • Deliver a range of administrative tasks including managing various graduate research processes, responding to enquires, supporting committees, overseeing project administration and producing reports;
  • Support a range of graduate research activities, including organising graduate research inductions, information sessions, enrichment activities, workshops and seminars, managing study spaces and coordinating research support funding schemes;

Who We Are Looking For
We’re looking for people who demonstrate well-developed problem-solving skills, sound judgement and display initiative.  Someone who can work collaboratively across the team, faculty and university and can also manage and priorities tasks to ensure key responsibilities are met. 

You will also have:

  • A tertiary qualification or a mix of education and relevant experience.
  • Excellent interpersonal communication and relationship-building skills, including the ability to effectively communicate with stakeholders (e.g students, academics and inter-departments) and deliver high-quality customer services
  • Well-developed problem-solving skills and judgement to analyse problems and provide appropriate solutions.
  • Ability to interpret and apply complex policies and procedure to structure and present information clearly and consistently to a diverse range of stakeholders.
  • Experience in providing committee support including minute taking, preparing papers and communications

For further information regarding responsibilities and requirements, please refer to the attached PD.

This position requires the incumbent to hold a current and valid Working with Children Check to ensure the University provides a safe environment for everyone.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – Graduate Research Team in the Academic Support Office, Faculty of Arts

The Academic Support Office (ASO) supports the development, delivery and quality assurance of teaching and learning activities. The ASO manages essential functions in the following key areas: selection, scholarships, undergraduate and graduate coursework and graduate research programs, student enrichment, work integrated learning (WIL), and eTeaching.  

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits  page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website  and stay connected with our stories and people on LinkedIn .   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact the email address listed at the bottom of the page.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -

Join Us!
If you feel this role is right for you, please apply with the following documents: 

  • Resume
  • Cover Letter outlining your interest and experience
  • The responses against the Selection Criteria^ (found in the Position Description)

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to

If you have any questions regarding the recruitment process, please feel free to contact Anna Gradoboeva via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Position Description

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