Global Mobility HR Assistant

• Human Resources  
• Full-time position based at our picturesque St Lucia Campus     
• Join a small and supportive Global Mobility team and develop your HR career

About This Opportunity   

As a Global Mobility HR Assistant, you'll be responsible for accurate data entry in Workday (HRIS) and coordinating immigration processes withing the Global Mobility team, all while contributing to a world-class environment for global talent.

You will be responsible for the timely, accurate, and efficient processing of transactions and data related to Australian immigration matters and International Working practices at UQ. You will be joining a small, collaborative enthusiastic team culturally diverse team within HR.

 Key responsibilities include:  

• Providing efficient, consistent, and accurate data capturing of data in Workday
• The daily processing of VEVO checks and processing of the workflows in Workday  for the Passport and visa checks, Pre-employment checks, additional job checks, terminations and visa expiry’s
• Transactional processing and data entry with excellent attention to detail
• Processing documentation to help ensure the University’s immigration compliance requirements
• Responsible for reporting for International work, Visa expiration and Travel reports
• Management of documents and record keeping in line with HR, University, and any external compliance requirements.

This is a full-time, fixed term position until December 2024, based at St Lucia.

Flexible working arrangements such as WFH/hybrid working, flexible start and finish times and flex time are available.

At HEW level 4, the full-time equivalent base salary will be in the range $71,640- $75,957 plus a generous super allowance of up to 17%. The total FTE package will be up to $83,818 - $88,870 annually.  As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases in line with the EBA.

About You  

We are looking for a HR Assistant with excellent attention to detail, the ability to prioritise tasks and adapt to shifting daily workloads. 

• Relevant experience in HR administration or similar role, with experience in Global Mobility or Australian immigration processes highly desirable.
• Demonstrated experience in using large HRIS systems (like Workday) with excellent computer skills using a variety of applications and proficient excel skills (Mail merge, V-look up, pivot tables for large data sets).
• Demonstrated problem solving and analytical skills, excellent attention to detail and the adherence to high levels of data integrity as it pertains to employment-related data and documentation.
• Strong organizational skills including the ability to meet deadlines and manage competing demands without compromising standards of service or quality.
• Excellent interpersonal and communication skills in both written and verbal forms, and a strong commitment to exceptional client service.
• Familiarity with Australian Temporary working and Permanent visas and VEVO checks is highly desirable

In addition, the following mandatory requirements apply:  

Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.   

Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.   

  
About The University of Queensland (UQ)

For more than a century, UQ has educated and worked with outstanding people to deliver unparalleled teaching, learning and research excellence that creates positive change globally. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• Annual salary increases in line with our enterprise agreement
• 17.5% annual leave loading
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• On campus childcare options
• Cheap parking (from just $5 a day)
• Salary packaging options
   

Want to Apply? 

Should you wish to apply, please attach the following documents to your application:

• Cover letter addressing the ‘About You’ section above 
• Resume 

For more information about this opportunity, please contact Manager, Global Mobility Ashley Croxford at  [email protected] .

For application queries, please contact [email protected] stating the job reference number (below) in the subject line. 

Applications close Wednesday 24th April at 11.00pm AEST (Job Reference Number - R-37968).

At UQ, our strength lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion v, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.