Finance Services Officer

About Flinders

Our bold vision, captured in our Strategic Plan: making a Difference: The 2025 Agenda, is to be internationally recognised as a world leader in research, an innovator in contemporary education, and the source of Australia’s most enterprising graduates.

To realise this ambition, we recently made a significant organisation change to a six College structure with a professional staff and services alignment.

We recognise the key to our success is exceptional people and we’re seeking an outstanding individual to join the team of our transformed university.

Employment Type:

Continuing

Position Summary

Availability:
Continuing | Full-Time
Compensation Grade:
Higher Education Officer Level 4
Salary Range:
$66,844 - $72,093 p.a.
Reporting to:
Senior Accounts Payable Officer
Finance and Procurement Services
Under routine to general direction, the Finance Services Officer will provide administrative and financial support for the University's Colleges and Portfolios. They will be processing financial transactions, liaising with stakeholders, answering queries, providing reporting services and any other associate duties in relation to the Finance Services Officer functions.

Key Position Responsibilities

The Finance Services Officer will be accountable for:

• Liaising with stakeholders and customers in relation to matters arising from invoice and general queries promptly and professionally and escalating any unknown issues appropriately.

• Assisting with invoice and payment analysis, ensuring legitimacy of Tax invoice’s, Student Payments and Employee Reimbursements.

• Coding invoices in the P2P (Purchase to Pay) system, Basware, ensuring there are appropriate funds available for expenses.

• Raising and receipting Purchase Orders and processing journals as required.  Providing support for the management and reconciliation of purchasing card transactions as required.

• Ensuring appropriate approvals and supporting information is obtained for all transactions.

• Providing routine advice and customer service to internal and external stakeholders and customers.

• Proactively and positively participating in all team meetings.

• Assisting in the continuous improvement of Finance Service Officer processes.

• Delivering tasks in a timely and accurate manner.

• Maintaining files and documentation thoroughly and accurately in accordance with Records Management requirements.

• Ensuring adherence to Flinders University’s Policies and Procedures.

• Familiarity of Flinders University’s Financial Expense Delegations and Contractual Delegations.

• Any other responsibilities deemed in line with the level of the role as assigned by the Supervisor and/or the University.

Key Position Capabilities

•    Completion of relevant qualification or, an equivalent combination of relevant experience and / or education/training.
•    Demonstrated ability to communicate effectively with stakeholders.
•    Experience in finance functions in a medium to large organisation.
•    Knowledge of electronic paperless invoice processing.
•    General knowledge of GST.
•    Proven ability to process high volume transactions accurately and efficiently.
•    Demonstrated ability to problem-solve.
•    Well-developed keyboard skills.
•    Demonstrated ability to work in a team environment.
•    Experience using Microsoft Office Suite, including Microsoft Teams.
•    Proven knowledge and experience with computerised Finance Systems (Technology One and Basware desirable).

For more information on this position, please contact Sara Szarek .

Prescribed Conditions for Employment

Flinders University has introduced a COVID-19 Vaccination Policy  that requires all new staff members to be up to date with their COVID-19 vaccinations, subject to medical exemptions and limited exemptions.

How to Apply

Please upload only a current CV and a Cover Letter addressing your suitability for the position. You are not required to address the Key Position Capabilities as instructed below.

Information for Applicants:

You are required to provide a suitability statement of no more than three pages, addressing the key capabilities of the position as outlined above. In addition, you are required to upload your CV.

A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

We are seeking to increase the diversity to improve equal opportunity outcomes for employees, and therefore we encourage female applicants, people with a disability and/or from Aboriginal or Torres Strait Islanders descent to apply.

Please note, late applications and applications sent via agencies will not be accepted.

Applications Close 11:59pm:

13 Jul 2022