Executive Officer to the Australian Maritime College Principal

Apply now Job no:499406
Work type:Full time
Location:Launceston
Categories:Administration

Executive Officer to the Australian Maritime College Principal

• High level executive support role with an elevated degree of confidentiality
• Manage a diverse range of administrative tasks.
• Full time ongoing role based in Launceston

About the opportunity

The Australian Maritime College (AMC) is looking for an organised Executive Officer to join their fast paced and dynamic team.

The Australian Maritime College is a highly acclaimed institute focusing on research, education, and training in the areas of seafaring, maritime and logistics management, and maritime engineering.  Primarily based in Newnham, this dual sector institute also has training centres in Beauty Point and Bell Bay.

As the Executive Officer you will provide high level support to the AMC Principal, and administrative support to the General Manager and AMC board as required.  From providing excellent customer service to internal and external stakeholders, undertaking basic financial processing and purchasing, to assisting with the day-to-day operations of the College, you will thrive in a fast-paced environment and love being involved in all things AMC.

What you’ll do:

• Provide high level executive and administrative support to the Principal, including taking a forward planning approach to diary management, travel and accommodation requirements.
• Ensure the Principal is appropriately briefed and supported with relevant documentation, speaking notes and IT support.
• Support internal and external communication, including drafting, proofing, and distributing content, and maintaining the College intranet pages.
• Assist with day-to-day operations and general administration of the College.
• Provide high level secretariat and administrative support across a range of committees and groups, including the AMC Board.
• Assist in the coordination of visiting delegations to the AMC by coordinating associated activities and facilitating AMC’s involvement in University events.

What we’re looking for:

• Completion of a degree or diploma in a relevant field with subsequent relevant work experience.
• High level organisational skills, including the ability to prioritise tasks, meet multiple deadlines, manage a diverse range of administrative tasks, exercise diplomacy and maintain confidentiality.
• Well-developed verbal and written communication skills, with the proven ability to build relationships and effectively communicate and negotiate with a diverse range of stakeholders.
• Demonstrated high level computer skills including excellent word processing skills, and experience in the use of email, online communication tools, spreadsheets, and diary management applications.
• Relevant experience in providing high level customer service in a dynamic and high-volume work environment.

Salary details

Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $99,698 comprising base salary within the range of $76,302 to $85,212 plus 17% superannuation.

How to Apply

• To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience.  You do not need to separately address the success criteria.
• For further information about this position, please contact Malcolm Wise, Principal - Australian Maritime College on [email protected] or 03 62264105.
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
• Please refer to the attached Position Description Below for full details.

 PD 499406 - Executive Officer to the AMC Principal.pdf

Applications close Thursday, 1 February 2024, 11.55pm

To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfil the requirements of this role.

Advertised:10 Jan 2024 Tasmania Daylight Time
Applications close:01 Feb 2024 Tasmania Daylight Time