Executive Officer, Chief Reputation & Engagement Officer

Job no: 0052917
Location: Parkville
Role type: Full time; Continuing
Department/School: University Communications and Marketing
Salary: UOM 6 – $89,182 – $96,536 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About University Communications and Marketing
The University’s Communications and Marketing function provides strategic, advisory, and operational services to support the academic mission and the University strategy.

About the Role
As the Executive Officer, you will be responsible for providing high-level executive and secretariat support to the Chief Reputation & Engagement Officer, including executive communications, stakeholder coordination, administrative duties and portfolio support. These activities include organising and supervising all administrative duties that facilitate the running of an Executive office.  

In a typical week at work, you may: 

• Act as the point of contact for the Chief Reputation & Engagement Officer, handling queries, screening calls, analysing the criticality of requests, prioritising and actioning requests of a sensitive matter and taking decisive action to facilitate the optimal use of the Chief Reputation & Engagement Officer’s time 
• On behalf of the Chief Reputation & Engagement Officer manage, prepare and review high-level complex communications across the broader Communications and marketing portfolio ensuring timeliness and accuracy 
• Research, analyse, collate and provide operational detail to the Chief Reputation & Engagement Officer to support informed decision-making and planning 
• Contribute and at times lead the setting up of meeting cadence, administrative support to key governance forums and team event coordination.

About You
You will have outstanding written and verbal communication skills, with demonstrated capacity to prepare high-quality written materials in multiple formats. You will be able to exercise a high level of confidentiality whilst undertaking several concurrent tasks demonstrating excellent organisational, prioritisation and time management skills which are critical to this position.  

Ideally, you will further have: 

• A tertiary qualification with relevant experience or an equivalent combination of relevant experience and/or education/training 
• Experience working in a senior executive support and secretariat role, providing administrative support to ensure the efficient running of the day-to-day activities including diary management, handling enquiries and correspondence preparation and management 
• Demonstrated analytical skills with an understanding of Executive office processes, reporting and administrative activities 
• Demonstrated ability to act with a large degree of autonomy and under broad direction to undertake a range of complex tasks with minimal direct supervision 
• Experience in leading and supporting operational excellence/ continuous improvements activities 

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

Please note: To be considered for this role you must have current valid work rights for Australia.

About the University
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

• Flexible working arrangements, generous personal, parental and cultural leave
• Competitive remuneration, 17% super, salary packaging and leave loading
• Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
• Discounts on a wide range of products and services including Myki cards and Qantas Club
• Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, visit https://about.unimelb.edu.au/careers/staff-benefits .

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity.  First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!
If you feel this role is right for you, please apply with your CV and cover letter outlining your interest and experience.  Please note that you are not required to provide responses against the selection criteria in the Position Description.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at [email protected] .

Position Description:

Position Description