Executive Assistant

• Full time, fixed term or secondment opportunity at the School of Geosciences until 19th January 2024

• Located on the Camperdown Campus at the Faculty of Science

• Base Salary $78K - $87K (HEO5) + 17% superannuation 

About the opportunity

Reporting to the School Manager, the Executive Assistant will provide the full suite of professional executive support services to the Head of School in a timely and effective manner, ensuring the specific needs and day-to-day requirements are managed in highly efficient and effective manner.

As the first point of contact representing the Head of School, this role requires extensive administrative and organisational skills in order to manage detailed operational activities on a day-to-day basis. Client service skills are also required, along with employing tact and diplomacy to ensure matters brought to the Office of the Head of School are prioritized and managed effectively.

To learn more about the School of Geosciences, click here

About you

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and are looking for an Executive Assistant who has:

• administrative experience in a tertiary organisation

• experience in creating and maintaining effective administrative systems

• advanced experience in MS Office suite with extensive diary management experience

• analytic skills and the ability to bring multiple perspectives to problem solving

• excellent interpersonal, relationship building and influencing skills with the ability to engage effectively with a range of stakeholders whilst ensuring a strong client focused outlook

• proficient time and workload management skills with demonstrated ability to prioritise effectively

• the ability to manage multiple tasks meet deadlines and achieve required outcomes with keen attention to detail, and a demonstrated self-starting approach to work.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ . We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

If you are a current employee of the University or a contingent worker with access to Workday, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Simon Drew, Recruitment Operations, Human Resources at [email protected]

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The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Sunday 17 July 2022 11:59 PM