Executive Assistant to a Head of School or a Head of School and Dean

• Key Executive Assistant and Project Officer role supporting the Head of the General Practice Clinical School

• Part time 0.5 FTE, continuing  position for an experienced Executive Assistant to support the Co-Heads of the General Practice Clinical School, Sydney Medical School

• Lead and contribute to deliver professional administrative and operational tasks and projects to  support the achievement of the GP Clinical School’s mission and objectives

• Base Salary $ $99,455+ $107,216 + 17% superannuation

• Camperdown location.

About the opportunity

The General Practice Clinical School within the Faculty’s Sydney Medical School was created to transform health care and health care training in the community. We aim to become a centre of excellence in research, research training and knowledge exchange by General Practitioners, and the preferred site for academic GP training and research collaboration for Community and Primary Health Care organisations in the state and country.

The General Practice Clinical School is an academic school. This role does not involve patient contact.

As the first point of contact to the School, the Executive Assistant will provide professional executive support to the Heads of the GP Clinical School and exemplary client service to our General Practitioner stakeholders.

You will provide effective general management of operational and administrative systems, processes and programs to meet these requirements in alignment with University research, education, internal school communications, and legislative/regulatory requirements, and ensure a safe working environment for all staff and students.

Your key responsibilities will be to:

• provide broad, high level professional executive support to the Heads of Clinical School and effectively manage the general day to day office operations and administration activity

• respond to enquiries to parties internal and external to the University, ascertaining the type and level of response required, deploying discretion, empathy and exercising a sound knowledge of the School’s key priorities

• provide diary management and manage travel arrangements for the Heads of Clinical School including itineraries for local, interstate, and overseas travel, in compliance with university policies and procedures

• ensure that matters brought to the Heads of Clinical School are handled professionally.

• build and manage effective working rapport with key stakeholders and staff across the University and with external stakeholders

• provide project officer support for delivery of ad-hoc school projects such as database maintenance and event planning.

 

About you

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and are looking for an Executive Assistant who has:

• a tertiary qualification in business administration and relevant experience in business administration, OR either Cert IV- or good relevant equivalent experience within relevant field and role

• working experience as an Executive Officer (or similar), supporting senior leadership within a complex and multifaceted organisation (tertiary sector is highly desirable)

• demonstrated excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks to meet deadlines and achieve required outcomes

• understanding and proficiency in executive diary management and travel booking/itinerary arrangement

• excellent verbal and written communication skills, with experience in handling front line enquiries and providing exceptional customer service

• well-developed negotiation, conflict resolution, relationship building and influencing skills including extensive experience with internal and external executive level stakeholders

• proactive and positive approach to problem solving and process improvement

• excellent proficiency with the full suite of Microsoft Office.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

The University of Sydney is committed to diversity and social inclusion. Applications from people of culturally and linguistically diverse backgrounds; equity target groups including women, people with disabilities, people who identify as LGBTIQ; and people of Aboriginal and Torres Strait Islander descent, are encouraged.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Faiza Khan, Recruitment Operations, by email to [email protected].   

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Applications Close

Monday 08 July 2024 11:59 PM