Executive Assistant

Job no:517448
Work type:part time
Location:Crawley
Categories:Administration & Executive support

• Join the UWA Oceans Institute (OI) who are working towards a future of sustainable and resilient oceans
• Provide high-level executive and administrative support, while coordinating with key stakeholders and ensuring the smooth operation of the Institute's initiatives
• Part-time appointment (0.5 FTE) on an ongoing basis
• Base salary range: $87,460 – $92,430 p.a. (pro-rata) plus 17% superannuation

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire, there is no better time to join Western Australia’s top university.

About the team

The Oceans Institute brings together the strength of UWA’s marine researchers into a transdisciplinary, integrated research focus. The goal is to capitalise on UWA’s existing research strengths – in areas such as oceanography, ecology, engineering, resource management, and governance – and utilise them to deliver thriving and resilient oceans for future generations.

About the opportunity

As the appointee you will, under general direction, provide high-level executive and comprehensive administrative support to the UWA Oceans Institute, extending assistance to the Deputy Director, Business Manager, and Communications Officer. You will contribute to the establishment and maintenance of office systems, coordinate various administrative functions, ensure the efficient operation of policies and procedures, liaise with internal and external stakeholders, and ensure compliance with university policies and procedures.

About you 

You are a highly organised and proactive professional with a strong background in administrative support. You thrive in dynamic environments and are driven by a passion for supporting cutting-edge research. With excellent communication skills and a keen eye for detail, you excel at managing office systems, coordinating administrative functions, and ensuring compliance with policies. Your ability to liaise effectively with both internal and external stakeholders makes you an invaluable asset to the UWA Oceans Institute team, where you will play a crucial role in advancing research for sustainable and resilient oceans.

To be considered for this opportunity, you will demonstrate:

• Relevant tertiary qualification or demonstrated equivalent competency.
• Relevant administrative experience at an appropriate level.
• Highly developed ability to access information to improve office efficiency.
• Strong accuracy and attention to detail, with demonstrated analytical skills.
• Knowledge of University policies, procedures and structures and of the higher education sector is desirable.

About your application

Full details of the position's responsibilities and the selection criteria are outlined in the position description:  Executive Assistant 517448.pdf

The content of your Resume and Cover Letter should demonstrate how you meet the selection criteria.

You may also submit an additional statement (1 page max) outlining any personal circumstances which should be considered when assessing your application. Applicants who have experienced periods of academic/professional interruption or other relevant events can include a description of achievements relative to opportunity in this statement.

Closing date: 11:55 PM AWST on Friday, 31 May 2024

To learn more about this opportunity, please contact Professor Christophe Gaudin on (08) 6488 7289 or at [email protected]

This position is only open to applicants with relevant rights to work in Australia.

Application Details : Please apply online via the Apply Now button.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace.  We celebrate difference and believe diversity is fundamental to achieving our goals as a globally recognised Top 100 educational and research institution.  We are committed to creating a safe work environment for Aboriginal and Torres Strait Islander people, women, people from culturally and linguistically diverse backgrounds, the LGBTIQA+ community and people living with disability.

• We have a globally competitive, gender neutral parental leave policy with 26 weeks paid leave after 12 months service and 36 weeks after 5 years.
• We have on-campus childcare facilities for children aged 6 weeks to kindy.
• We facilitate flexible working, with part-time and job-sharing arrangements considered.
• We have an ongoing partnership with Pride in Diversity and were recently awarded a Bronze Employer status for LGBTIQA+ inclusion.
• We have Athena SWAN Bronze accreditation and actively work to improve gender equity. 

Should you have any queries relating to your application, please contact the individual named in the advertisement. Alternatively, contact the Talent team at [email protected] with details of your query. To enable a quick response, please include the 6-digit job reference number and a member of the team will respond to your enquiry.

Advertised:17 May 2024 W. Australia Standard Time
Applications close:31 May 2024 11:55 PM W. Australia Standard Time