Executive Assistant

• Frazer Institute

• Belong to a vibrant community where your work genuinely makes an impact.

• Strong commitment and action toward a diverse and inclusive workforce

• Broaden your career within one of QLD’s largest employers.

• Based at Woolloongabba

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave.

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• Salary packaging options

About This Opportunity 

The primary purpose of this position is to provide a range of administrative and secretarial support to the Frazer Institute Director & senior leadership team while also supporting the overall operations of the office. The role involves liaising with a range of internal and external stakeholders, preparing budgets and reports, resolving problems and providing support to their Unit’s team.

Key responsibilities will include: 

• Ensure the smooth running of the Executive's day-to-day work schedule, including managing the electronic diary; coordinating incoming correspondence/enquiries; scheduling meetings/activities and engagements; coordinating communications; and coordinating travel.

• Coordinate and provide administrative and/or secretarial support to relevant boards and committees.

• Proactively plan, coordinate, and support key divisional projects events and conferences, and their logistical details, while anticipating and managing potential conflicts.

• Ensure the relevant senior or executive staff member/s are briefed on relevant issues and background information in preparation for meetings.

This is a full-time (100%), continuing position.

At HEW level 5, the full-time equivalent base salary will be in the range $75,878 - $84,342 plus a generous super allowance of up to 17%. The total FTE package will be up to $88,778 - $98,681 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.

About You  

We are seeking a motivated, organised, and experienced Executive Assistant to provide a high level of executive assistance and administrative support to the Frazer Institute Leadership Team. Candidates require previous administrative, executive support or secretarial experience; excellent interpersonal and written communication skills and the ability to prioritise their own workload and work independently to meet deadlines.

• A bachelor’s degree with subsequent relevant experience; or completion of an Advanced Diploma qualification and at least two years subsequent relevant work experience; or completion of a Certificate IV and extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training.

• Excellent organisational and time management skills as well as a commitment to a high level of customer service

• High level of organizational skills, including the ability to prioritise competing work demands and meet deadlines, whilst maintaining accuracy and attention to detail.

• Advanced stakeholder management and engagement skills

• Excellent time management skills 

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

• Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits. 

 
Questions? 

For more information about this opportunity, please contact Frazer Institute Manager, Dr Brooke Purdue [email protected]

 For application queries, please contact [email protected] stating the job reference number (below) in the subject line. 
 

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Comprehensive cover letter addressing the ‘About You’ section  

• Resume 

Other Information 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion .  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity , LGBTQIA+ , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to [email protected]  

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close 25th February at 11.00pm AEST (Job Reference Number - R-35366). Please note that interviews have been tentatively scheduled for week commencing 4th March.