Executive Assistant - QAEHS (Dutton Park campus)

• Queensland Alliance for Environmental Health Sciences

• Broaden your career within one of QLD’s largest employers

• Plan for your future with a generous 17% superannuation allowance

• Access discounts across health and fitness, travel, retail, tech + more

• Based at our UQ Dutton Park campus

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements including flexible start/finish times and purchased leave

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• Cheap parking (from just $5.75 a day)

About This Opportunity 

We are seeking a highly motivated, organised and experienced Executive Assistant to provide a high level of executive assistance and administrative support to our Queensland Alliance for Environmental Health Sciences team (QAEHS). QAEHS is a multidisciplinary research centre committed to world-class research across the environmental health sciences including environmental toxicology, epidemiology, microbiology, health risk assessment and communication, and state-of-the art monitoring and analytical technologies to quantify emerging environmental health risks.

As the Executive Assistant, you will provide a range of administrative and secretarial support to the QAEHS management team, while also supporting the overall operations and day-to-day functions of the office. The role involves liaising with a range of internal and external stakeholders, preparing budgets and reports, resolving problems and providing support to the QAEHS team.

Key responsibilities will include, but are not limited to: 

• Coordinating and providing administrative and/or secretarial support to the Centre Director and relevant boards and committees.

• Proactively planning, coordinating and supporting key divisional project events and conferences, and their logistical details, while anticipating and managing potential conflicts.

• Ensuring the relevant senior or executive staff member/s are briefed on relevant issues and background information in preparation for meetings.

• Providing oversight and coordination of information and the day-to-day administrative flow with the relevant senior or executive staff member/s office.

• Liaising with and responding to a wide range of enquiries from staff and students at all levels across the University, representatives from government, industry and members of the wider community, initiating further action and follow up as necessary.

• Organising relevant financials (i.e., managing reimbursements and other expenses in line with University financial policy and procedures).

• Managing financial delegations, processing and payment approvals as required, on behalf of the relevant executive/s.

This is a part-time (50%), fixed-term position through to 30 June 2026.

At HEW level 5, the full-time equivalent base salary will be in the range $75,878 - $84,342, plus a generous super allowance of up to 17%. The total FTE package will be up to $88,778 - $98,681 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.

About You  

• Completion of a relevant Degree, Advanced Diploma or Certificate level qualification with subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training.

• Previous administrative, executive support or secretarial experience.

• Excellent interpersonal and written communication skills.

• Demonstrated commitment to a high level of customer service.

• High level organisational and time management skills, including the ability to prioritise competing work demands and meet deadlines, whilst maintaining accuracy and attention to detail.

• Advanced stakeholder management and engagement skills.

• Ability to work effectively within a team environment, and independently.

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

 
Questions? 

For more information about this opportunity, please contact Lauren Gubbin, Centre Manager, at [email protected] . For application queries, please contact [email protected] stating the job reference number (below) in the subject line. 
 

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section  

• Resume 

Other Information 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion .  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity , LGBTQIA+ , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to [email protected]  

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close Sunday 3 March 2024 at 11.00pm AEST (Job Reference Number: R-35405).

Please note that interviews have been tentatively scheduled for 14 March 2024.