Executive Assistant (HEO 5)

Updated: about 1 month ago
Location: Adelaide, SOUTH AUSTRALIA
Deadline: 20 Sep 2021

  • Open to Australian Aboriginal Peoples and UniSA employees only (INTERNAL)
  • Full-time, fixed term contract until 12 August 2022 based in UniSA Online at the City West campus
  • Commencement Salary: $71,205 per annum (plus 17% superannuation)

About the Role

As the Executive Assistant of UniSA Online you will be supporting the Executive Director and the Unit more broadly. The position is responsible for maintaining and improving key administrative systems and processes and providing a broad range of administrative and project support to facilitate the smooth running of UniSA Online.

About UniSA Online

UniSA Online was established as a key project as part of the University’s Digital Learning Strategy. UniSA Online offers fully online degrees purposely designed for study on demand, 24/7 student support and access to state of the art teaching and learning resources through an interactive online platform.

The UniSA Online unit, reporting to the Provost & Chief Academic Officer, delivers high quality, supportive, flexible and interactive online education for students and embodies the corporate values of innovation, client service and academic excellence.

The next phase of the UniSA Online project (2021-2023) is to work towards our strategic ambitions detailed in Enterprise25, to grow our online postgraduate programs and short courses and expand our reach to students based overseas.

Core Responsibilities

  • Act as first point of contact and respond to any external queries on behalf of Executive team
  • Coordinate meeting arrangements and provide support to various committees and working parties
  • Undertake a range of administrative duties including complex diary management, room bookings, ordering and purchasing supplies and equipment, mail management and filing
  • Provide financial support such as coding invoices, requesting journal transfers and undertaking expense reconciliation
  • Provide project support for key Unit-wide initatives
  • Maintain and improve core administrative systems and record management practices
  • Coordinate the on-boarding of new staff members

Essential Skills and Experience
  • Post-secondary qualifications in a relevant discipline and experience in an administrative support role to a senior manager, work group or project team
  • Highly developed office administration skills, including proven ability to develop and maintain comprehensive administrative systems to manage information flow across the Unit
  • Demonstrated organisational ability and initiative including prioritising to meet tight deadlines and dealing successfully with competing demands in a pressured environment
  • Highly developed oral and written communication skills including preparation of written materials and experience in liaising with people both internal and external to an organisation to deliver quality customer service
  • Highly developed digital literacy skills across the Microsoft Office suite

Benefits

Getting a great job working with the best is just the start. UniSA rewards its staff with a wide variety of benefits such as:

  • Generous superannuation contributions of 17%
  • Employee assistance and development programs
  • A range of salary packaging options, including vehicle leasing, laptops and car parking fees
  • Various on-site services available at our campuses which may include on-site gym membership
  • A variety of leave arrangements

How to Apply

The online application form will list the specific selection criteria that you need to address.

Please address your cover letter to Eleanor Onorato, Recruitment Consultant. For further information about the position or the recruitment process, please contact UniSA Recruitment Central on +61 8 8302 1700 or via email at recruitment@unisa.edu.au using job reference number 3368.

Applications close: 11.30pm Monday 20 September 2021

To be eligible to apply for internal positions, you must either be an Australian Aboriginal peoples, or a current UniSA continuing, fixed-term or casual staff member at the time the position is advertised and have the legal right to work in Australia for the term of appointment.

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Applications must be lodged online, please note UniSA does not accept applications via email.

UniSA is committed to developing a diverse workforce and a constructive enterprising culture in which everyone can thrive.

For further support, contact Recruitment Central on +61 8 8302 1700 or email recruitment@unisa.edu.au and you will receive a response within one working day.

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