Events Coordinator

Updated: 26 days ago
Location: Melbourne, VICTORIA
Deadline: 19 Jun 2024

Job no: 0062675
Location: Shepparton
Role type: 
Part-time (0.4-0.6 FTE); Fixed-term until 31 December 2025
Medicine, Dentisty and Health SCiences,
Department/School: Department of Rural Health
UOM 6 – $96,459 - $104,413 p.a. (pro rata for part-time) plus 17% super

  • Coordinate and implement events and engagement activities to enhance the Department of Rural Health’s reputation and community involvement.
  • Foster strong community connections and support rural workforce outcomes through strategic event planning.
  • Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role
The Events Coordinator at the Department of Rural Health is responsible for planning and implementing events and engagement activities to enhance the department's reputation and foster community involvement. This role coordinates student events, community engagement activities, and promotional efforts in collaboration with University stakeholders and local partners. The position is based in Shepparton and requires travel across regional campuses in Ballarat, Wangaratta, and occasionally to the Parkville campus, ensuring the smooth delivery of events and maintaining a collaborative working environment.

Your responsibilities will include:

  • Deliver or support the delivery of events at all Department of Rural Health regional sites (Shepparton, Wangaratta and Ballarat). This includes in person delivery and / or coordinating local site staff to undertake the logistical support tasks for the event. 
  • Plan and coordinate public Lectures, webinars, recruitment events (including University Open Days, Careers Day Out and ‘Meet Melbourne’ events) across various University of Melbourne campuses. 
  • Work closely with the Aboriginal health team to deliver the Ngar-Wu Wanyarra Aboriginal Health Conference. 
  • Support the two regional student clubs (Outlook and Moovin’ Health) with event planning, financial management and reporting (data collection) requirements. 

Who We Are Looking For
You will be self-motivated,  enthusiastic ‘people person’, with the ability to work both independently and as part of a team. You will possess strong administrative skills, exceptional planning and organisational abilities, and highly developed written and oral communication skills to effectively engage with diverse stakeholders.

You will also have:

  • A relevant tertiary qualification (Events, Marketing, Business or similar) with subsequent experience, or an equivalent combination of relevant experience and/or education.
  • Experienced in high-level project/conference/events planning, and ability to positively engage with others to seek support when required.
  • Excellent planning and organisational skills, excellent attention to detail and ability to deliver when under pressure. 
  • Highly developed written and oral communication skills and a demonstrated ability to communicate effectively with a range of stakeholders from diverse backgrounds in a confidential and sensitive manner.

For further information regarding responsibilities and requirements, please refer to the attached position description.

This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – Department of Rural Health

The Department of Rural Health, part of the prestigious Melbourne Medical School at the University of Melbourne, is making a significant impact on rural healthcare. With locations in Shepparton, Ballarat and Wangaratta, as well as associations with over 40 rural towns in Victoria, we are dedicated to providing professional health education and research training in a rural context. Our mission is to increase the rural health workforce, and we achieve this through strong partnerships with the local community and healthcare providers, ensuring our programs remain relevant and connected.

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits  page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website  and stay connected with our stories and people on LinkedIn .   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -

Join Us!
If you feel this role is right for you, please apply with the following documents: 

  • Resume
  • Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Walid via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Position Description

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