Employment Services Officer

About Flinders

Our bold vision, captured in our Strategic Plan: making a Difference: The 2025 Agenda, is to be internationally recognised as a world leader in research, an innovator in contemporary education, and the source of Australia’s most enterprising graduates.

To realise this ambition, we recently made a significant organisation change to a six College structure with a professional staff and services alignment.

We recognise the key to our success is exceptional people and we’re seeking an outstanding individual to join the team of our transformed university.

Employment Type:

Fixed Term (Fixed Term)

Position Summary

Availability:
Fixed-Term until Feb 2023 | Full-Time
Compensation Grade:
Higher Education Officer Level 5
Salary Range:
$72,885 - $80,438 pa
Reporting to:
Team Leader, Employment Services
Under general direction, this position carries out a broad range of responsive and effective People and Culture transactional services for recruitment and employment related matters.
The position works in close collaboration with the Recruitment, Payroll and Benefits Services and Business Partnering Teams.

Key Position Responsibilities

The Employment Services Officer is accountable for:
1. Providing central processing of employment related matters through the Flinders University Human Capital Management system (Workday), including but not limited to:
• contracts of employment;
• contract re-engagements;
• employment variations;
• allowances including higher duties, topic coordination and market/retention allowances; and
• non-standard leave requests;

2. Maintaining accurate information in Workday to ensure employees details are correct and current.

3. Providing timely, accurate and consistent processing and expertise on the Enterprise Agreement and related policies as they apply to the above processes.

4. Working in close collaboration with the Recruitment, Payroll and Benefits Services and Business Partnering Teams.

5. Preparing routine and non-routine documentation and correspondence relating to a range of P&C matters.

6. Preparing and collating P&C related data and reports and carrying out relevant research into specific employment matters.

7. Liaising with external agencies (for example research funding bodies, immigration authorities, travel, removal, recruitment and media companies) as required.

8. Ensuring all interactions model a responsive, customer focussed service and performance driven culture and proactively contribute to improvements in P&C transactions and processes.

9. Providing recruitment administrative support as required.

10. Any other responsibilities in line with the level of the role as assigned by the Supervisor and/or the University.

Key Position Capabilities

• Completion of a diploma or degree qualification in a relevant field OR an equivalent combination of experience and/or education and/or training.

• Experience working in the Higher Education Sector and a genuine interest in working in Human Resources (HR), or, experience working in a transactional/operational HR role and a genuine interest in working in the HE Sector.

• Exposure to or a demonstrated understanding of P&C administrative processes.

• Well-developed interpersonal skills with demonstrated ability to liaise effectively with a wide range of staff and the public.

• Demonstrated written communication skills with good attention to detail and a strong commitment to client service.

• Well-developed organisational skills with demonstrated ability to prioritise work, meet deadlines and use initiative.

• A capacity to interpret the prevailing Enterprise Agreement (and associated policies/procedures) and to exercise judgement in consultation with P&C colleagues where appropriate.

• Demonstrated ability to work effectively as part of a team in the delivery of P&C services.

• Demonstrated understanding of, and commitment to, the requirements of confidentiality within a professional work team.

• Demonstrated IT literacy and keyboard skills.

• Demonstrated ability to evaluate administrative systems and procedures and recommend improvements where appropriate.

• Previous experience using Workday (desirable).

Prescribed Conditions of Employment:

If you are required to work in any capacity, incidental or not, in a health care setting or other setting identified within a government direction issued pursuant to the Emergency Management Act 2004 (SA) or Public and Environmental Health Act 2011 (NT) you will be required to be vaccinated against COVID-19 and provide proof of your vaccination as a condition of your employment.

Information for Applicants:

You are required to provide a suitability statement of no more than three pages, addressing the key capabilities of the position as outlined above. In addition, you are required to upload your CV.

A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

We are seeking to increase the diversity to improve equal opportunity outcomes for employees, and therefore we encourage female applicants, people with a disability and/or from Aboriginal or Torres Strait Islanders descent to apply.

Please note, late applications and applications sent via agencies will not be accepted.

Applications Close 11:59pm:

26 Jan 2022

About Flinders

Our bold vision, captured in our Strategic Plan: making a Difference: The 2025 Agenda, is to be internationally recognised as a world leader in research, an innovator in contemporary education, and the source of Australia’s most enterprising graduates.

To realise this ambition, we recently made a significant organisation change to a six College structure with a professional staff and services alignment.

We recognise the key to our success is exceptional people and we’re seeking an outstanding individual to join the team of our transformed university.

Employment Type:

Fixed Term (Fixed Term)

Position Summary

Availability:
Fixed-Term until Feb 2023 | Full-Time
Compensation Grade:
Higher Education Officer Level 5
Salary Range:
$72,885 - $80,438 pa
Reporting to:
Team Leader, Employment Services
Under general direction, this position carries out a broad range of responsive and effective People and Culture transactional services for recruitment and employment related matters.
The position works in close collaboration with the Recruitment, Payroll and Benefits Services and Business Partnering Teams.

Key Position Responsibilities

The Employment Services Officer is accountable for:
1. Providing central processing of employment related matters through the Flinders University Human Capital Management system (Workday), including but not limited to:
• contracts of employment;
• contract re-engagements;
• employment variations;
• allowances including higher duties, topic coordination and market/retention allowances; and
• non-standard leave requests;

2. Maintaining accurate information in Workday to ensure employees details are correct and current.

3. Providing timely, accurate and consistent processing and expertise on the Enterprise Agreement and related policies as they apply to the above processes.

4. Working in close collaboration with the Recruitment, Payroll and Benefits Services and Business Partnering Teams.

5. Preparing routine and non-routine documentation and correspondence relating to a range of P&C matters.

6. Preparing and collating P&C related data and reports and carrying out relevant research into specific employment matters.

7. Liaising with external agencies (for example research funding bodies, immigration authorities, travel, removal, recruitment and media companies) as required.

8. Ensuring all interactions model a responsive, customer focussed service and performance driven culture and proactively contribute to improvements in P&C transactions and processes.

9. Providing recruitment administrative support as required.

10. Any other responsibilities in line with the level of the role as assigned by the Supervisor and/or the University.

Key Position Capabilities

• Completion of a diploma or degree qualification in a relevant field OR an equivalent combination of experience and/or education and/or training.

• Experience working in the Higher Education Sector and a genuine interest in working in Human Resources (HR), or, experience working in a transactional/operational HR role and a genuine interest in working in the HE Sector.

• Exposure to or a demonstrated understanding of P&C administrative processes.

• Well-developed interpersonal skills with demonstrated ability to liaise effectively with a wide range of staff and the public.

• Demonstrated written communication skills with good attention to detail and a strong commitment to client service.

• Well-developed organisational skills with demonstrated ability to prioritise work, meet deadlines and use initiative.

• A capacity to interpret the prevailing Enterprise Agreement (and associated policies/procedures) and to exercise judgement in consultation with P&C colleagues where appropriate.

• Demonstrated ability to work effectively as part of a team in the delivery of P&C services.

• Demonstrated understanding of, and commitment to, the requirements of confidentiality within a professional work team.

• Demonstrated IT literacy and keyboard skills.

• Demonstrated ability to evaluate administrative systems and procedures and recommend improvements where appropriate.

• Previous experience using Workday (desirable).

Prescribed Conditions of Employment:

If you are required to work in any capacity, incidental or not, in a health care setting or other setting identified within a government direction issued pursuant to the Emergency Management Act 2004 (SA) or Public and Environmental Health Act 2011 (NT) you will be required to be vaccinated against COVID-19 and provide proof of your vaccination as a condition of your employment.

Information for Applicants:

You are required to provide a suitability statement of no more than three pages, addressing the key capabilities of the position as outlined above. In addition, you are required to upload your CV.

A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

We are seeking to increase the diversity to improve equal opportunity outcomes for employees, and therefore we encourage female applicants, people with a disability and/or from Aboriginal or Torres Strait Islanders descent to apply.

Please note, late applications and applications sent via agencies will not be accepted.

Applications Close 11:59pm:

26 Jan 2022