Drug Discovery Initiative Executive Assistant

Updated: 3 months ago
Location: Camperdown, NEW SOUTH WALES
Job Type: FullTime

  • Full time, fixed term until 31st December 2025 with possibility of extension subject to funding. Located on the Camperdown Campus at the Drug Discovery Initiative

  • Opportunity to provide project management advice and operational support to the Drug Discovery Initiative program

  • Base Salary, HEO6 $95,860 - $103,341 p.a. + 17% superannuation 

About the opportunity

The Faculty of Science are welcoming applications for a Drug Discovery Initiative (DDI) Executive Assistant to provide the full suite of professional executive support services to the DDI Academic Director and the Executive Officer in a timely and effective manner, ensuring that the specific needs and day to day requirements of the office are efficiently and effectively managed.

Working closely with the Executive Officer, the successful candidate will manage multiple work-stream stakeholders and communications, ensuring effective collaboration and teamwork with other project teams and stakeholders across the University.

Your key responsibilities will be to:

  • provide broad, high level professional executive support to the Academic Director and the Executive Officer and effectively manages the general day to day office operations and administration activity

  • coordinate diaries, meetings, and events, including planning and managing events for the work area

  • develop and maintain relationships with key external stakeholders, e.g. government organisations, commercial and professional organisations to build trust and confidence in the communication of information

  • manage the development and implementation of multiple work stream project plans to meet overarching project objectives

  • coordinate the logistics for the project, including scheduling meetings, coordinating attendees, planning of events and meetings in various locations, and sourcing appropriate venues.

About you

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and are looking for a Drug Discovery Initiative (DDI) Executive Assistant who has:

  • excellent administrative, problem solving and analytic skills, coupled with a general understanding of the project life cycle, project documentation and monitoring, project standards and methodologies

  • excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines and achieve required outcomes

  • well-developed negotiation, conflict resolution, relationship building and influencing skills; ability to establish and maintain excellent working relationships

  • advanced computer skills, including Microsoft Office suite, with extensive diary management experience

  • experience in managing a diverse group of key internal/external stakeholders

  • administrative experience in a tertiary organisation, working knowledge of academic institutions, structures, and the higher education sector would be an advantage (desirable)

  • previous experience working as an Executive Assistant to senior staff (desirable).

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the reasons for the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ . We welcome applications from candidates from all backgrounds. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Kevin Lim, Recruitment Operations by email to [email protected] .

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Click to view the Position Description for this role.

Applications Close

Wednesday 06 December 2023 11:59 PM

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