Department Administrator

Updated: about 2 months ago
Location: Melbourne, VICTORIA
Deadline: 11 Dec 2022

Job no: 0057710
Location: Parkville
Role type: 
Full time; Continuing
Engineering & Information Technology
Department/School: Electrical, Mechanical and Infrastructure Engineering 
UOM 6 $89,182 - $96,536 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About – Faculty of Engineering and Information Technology
The Faculty of Engineering and Information Technology (FEIT) has been the leading Australian provider of engineering and IT education and research for over 150 years. We are a multidisciplinary School organised into three key areas; Computing and Information Systems (CIS), Chemical and Biomedical Engineering (CBE) and Electrical, Mechanical and Infrastructure Engineering (EMI). FEIT continues to attract top staff and students with a global reputation and has a commitment to knowledge for the betterment of society.

About the Role
The Department Administrator will work closely with the Head of Department and provide significant administrative support to the department. You will support the alignment of the distribution and flow of information between academics, professional staff and RHD students to ensure the department runs effectively and efficiently. This role requires a high level of organisational skills, since the role entails managing competing demands, prioritising tasks appropriately and independence in self-directing your workload.

Responsibilities include:

  • Building value-adding relationships with internal and external stakeholders
  • Undertaking continuous improvement to refine systems and processes
  • Providing accurate and timely advice and information to internal and external enquiries

About You
As a keen problem-solver, your strong analytical thinking skills and solution-orientated approach will enable you to manage a busy and varied workload.  Utilising your strong communication and interpersonal skills, you will have the ability to build effective working relationships with a range of stakeholders.

You will also have:

  • Relevant experience and/or an equivalent combination of relevant experience and/or education/training
  • Commitment to the provision of quality service

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

Please note: To be considered for this role you must have current valid work rights for Australia.

About the University
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

  • Flexible working arrangements, generous personal, parental and cultural leave
  • Competitive remuneration, 17% super, salary packaging and leave loading
  • Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
  • Discounts on a wide range of products and services including Myki cards and Qantas Club
  • Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, visit .

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity.  First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!

If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the first three key selection criteria only^ (found in the Position Description) for the role.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact  us at .

Position Description
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