Coordinator, Research Grants and Partnerships

Updated: 2 months ago
Job Type: FullTime



RMIT Vietnam , an entity of RMIT University, has campuses in Ho Chi Minh City and Hanoi since 2001. We provide internationally recognised, high-quality, education and professional training for students, clients and the community, and assist in the development of human resources capability in Vietnam and the region by hosting students from Australia and many other countries.

The role & key responsibilities

The Coordinator, Research Grants & Partnerships serves as the primary contact for the Schools and other departments for all post-award activities associated with externally-funded research. They will provide a broad range of Post-Award activities that support development and administration of RMIT Vietnam’s research grants, which include the provision of institutional documentation and approvals and the monitoring of the review of research contracts across departments); the admission and monitoring of research data on Research Master (including quarterly, annual, and ad hoc reporting to leadership); assisting with the organisation of research events and seminars; and other general administrative tasks related to research at RMIT Vietnam.

This includes working with researchers, School Deans, and units across RMIT Europe, Vietnam and Australia to ensure that timely support and advice is provided in relation to a range of complex research matters. This position will take on the responsibility of post-award in which they will work with the Schools once a proposal is successful. This includes coordinating the review of funding agreements and approvals with the schools (professional staff and academics), funding bodies, Legal, Accounting, Finance and Research Contracts Team in Melbourne. They will be responsible for consolidating the advice provided by each department into a brief to seek endorsements and signing as per the university’s DoA.

This role will liaise with the relevant Research & Innovation teams, RMIT Europe, and departments across RMIT Vietnam to ensure fit for purpose documentation and advice related to the above is made available to support academics with their external research funding.


Key selection criteria

  • Bachelor degree or above and significant relevant experience in a similar position.

  • Knowledge of IT and Multi-media related applications preferred

  • Knowledge of research services, and/or the administration of external research funding preferred

  • Highly developed interpersonal, verbal and written communication skills, including the ability to confidently handle a range of situations with people from a diverse range of academic and business backgrounds.

  • Experience in the interpretation of complex guidelines as well as identifying key information required for data entry and a high level of attention to detail.

  • Demonstrated ability to work effectively and efficiently within a team as well as autonomously under broad direction.

  • Excellent organisational and time management skills, with proven ability to manage multiple tasks and the flexibility to re-adjust workload priorities to meet competing deadlines.

  • Proven analytical and problem-solving skills and the ability to contribute to continuous improvement projects.

  • Demonstrated high level of proficiency in the use of MS Office suite; internet and information management systems. Experience in working with Research Master or other similar databases is preferred.

  • Well-developed skills in managing a secretariat; including the development of documents including Minutes, Agendas, Reports etc.

  • Ability to display appropriate behaviours in line with the position, as per the RMIT Behavioural Capability Framework (Connectedness, Commitment to Excellence – Improve and Simplify; Imagination and Innovation; Impact; Inclusion; Agility).


  • Competitive gross salary depending on proven track record in meeting all the key selection criteria.

  • 13th month bonus + private medical insurance (for you and your dependents) + annual health check.

  • 20 days annual leave plus 5 days paid leave Xmas closure, plus public holidays and paid sick leave.

  • Free use of onsite sports and fitness facilities

  • Library on campus and online - access to RMIT Australia online library

To find out more

For further information about this role, please click on the Job Description document here

To be eligible for this position you must be a Vietnamese citizen. Applications received from non-Vietnamese candidates will not be considered.


English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 6.0 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).


Please submit your CV, covering letter, and qualifications by clicking on the ‘Apply’ link below.

Applications Close:
3 thg 1 2024 11.59 pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.  As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

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