College Support Officer<!---->

• Integral Role in supporting College Operations
• Build Upon Your Skillset
• Work in a Collaborative and Dynamic Environment
• Fixed Term Contract until May 2025

Are you a detail-oriented, organised, and proactive individual looking to play a pivotal role in the efficient functioning of a prestigious College?

The College of Engineering, Science and Environment are seeking a dedicated College Support Officer to provide high-level administrative and event support, ensuring the seamless operation of the College Office. This is a unique opportunity to contribute to the success of our college through your expertise in administrative support, stakeholder engagement, and event coordination. 

Your responsibilities will include:

• Managing the schedules, engagements, and day-to-day requirements of Senior College Executive members, ensuring their time is optimised and tasks are efficiently executed.
• Providing comprehensive administrative support, including drafting, editing, and preparing correspondence, reports, and presentations for the College Leadership Team.
• Ensuring the effective servicing of College Committees by coordinating meetings, preparing agendas, taking minutes, and managing action items and submission reports.
• Collaborating with professional staff across the College to support projects and operational priorities, contributing to the College's overall success.
• Coordinating the processing, tracking, and monitoring of College financial transactions and expenditure through the University's corporate systems.
• Assisting with the planning, coordination, and delivery of College functions, projects, and events, contributing to the achievement of key objectives.
• Maintaining and reviewing confidential and sensitive records and files in accordance with University Policy.
• Assisting in the development and maintenance of college communications, including online platforms and channels for both internal and external stakeholders

You will inspire us with your demonstrated capacity for managing competing demands and working in a fast-paced environment. Confidence in prioritising your workload and liaising with multiple stakeholders will also be valuable attributes.

This fixed term position is full time at a HEW 5 Higher Education Level until May 2025 and will be based at Callaghan Campus.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our Uni .  

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• The remuneration for this position is from $77,858 - $90,316 p.a. + superannuation and is commensurate with skills and experience
• Flexible working arrangements (in line with the University’s Flexible Work Policy
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs 

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include: 

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
• A statement addressing the Essential Criteria listed below:

To ensure that your application receives full consideration, it's important to address the selection criteria outlined in the application process. This helps us better understand your qualifications and suitability for the role. Should you have any questions or need clarification on the criteria, please don't hesitate to reach out. We appreciate your attention to this matter and look forward to reviewing your application.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words). 

To discuss the role further, please feel welcome to contact the College Executive Assistant, Eliza Roughley on 4921 5906 or via [email protected]

Having Difficulties? Please reach out to us: [email protected]

Closing date: Sunday 28th April 2024 at 11.59pm AEST

We are excited to be Looking Ahead with you

#LI-KG1