Casual Examination Supervisor

• Academic Services Division

• HEW level 1.1

• Multiple casual positions

• Closing date 28 August 2022 at 11.00pm AEST (R-14456)

About This Opportunity  

Examination Supervisors play a key role to ensure that all students have the opportunity to sit examinations under optimal conditions according to University assessment and examination policies and procedures.

Hours of work are based on a rostered shift allocation - Monday to Saturday - and subject to University requirements.

Please note that you are not eligible to apply for this role if you are a current coursework student at UQ, or any other institution. Higher Degree Research students are eligible.

Duties:

The duties of an examination supervisor can be physically demanding. Supervisors are required to walk throughout a room, stand for prolonged periods and negotiate stairs in some rooms. Due to the physical nature of the position, a reasonable standard of fitness is required.

Duties and responsibilities include, but are not limited to:

• marshall students and direct them to seats;

• attend to student enquiries;

• verify student identification;

• collect attendance forms and examination papers;

• sort attendance forms in alphabetical order by student surname;

• monitor student conduct during examinations;

• lift items of up to 5kg

• ensure students are not in possession of non-permitted materials

• operate basic AV equipment and computers in examination venues;

• reconciliation of examination scripts and other examination materials

• Other duties as reasonably directed by the Chief Supervisor or Senior Administrative Officer, Examinations.

After sufficient experience as an Assistant supervisor, staff may be assigned as a Chief Supervisor. Chief Supervisors are required to work under the direction of the Examinations Manager to ensure the efficient and effective conduct of examinations. Chief Supervisors are paid at HEW 3, Level 1.

Duties and responsibilities include, but are not limited to:

• mark and reconcile the student roll

• accurately reconcile completed exam scripts for collection by academics or return to Examinations section

• allocate assistant supervisors to areas/sections of responsibility in the examination room

• accurately complete written reports on the conduct of each examination

• contact academics and/or Examinations with queries or corrections on examination papers

• lift items of up to 5kg

• Communicate with Examinations through Microsoft Teams using an iPad device or a PC.

• Oversee and operate basic AV equipment and computers in examination venues;

• Other duties as reasonably directed by the Senior Administrative Officer, Examinations.

• Other duties as reasonably directed by your supervisor or manager

Other

Ensure you are aware of and comply with legislation and University policy relevant to the duties undertaken, including but not exclusive to:

• The University’s Code of Conduct .

• Requirements of the Queensland occupational health and safety (OH&S) legislation and related OH&S responsibilities and procedures developed by the University or Institute/School.

• The adoption of sustainable practices in all work activities and compliance with associated legislation and related University sustainability responsibilities and procedures .

• Requirements of the Education Services  for Overseas Students Act 2000, the National Code 2007 and associated legislation, and related responsibilities and procedures developed by the University.

About Examinations and Timetable Services

Examinations and Timetable Services are responsible for all aspects of centrally coordinated examinations and related processes, production and publication of the academic timetable and class allocations; and contributes to the development of policy and procedures relating to assessment and timetabling.
  

About You

We are looking for a reliable Examinations Supervisor to ensure students undertake examinations under optimal conditions according to University assessment and examination policies and procedures.  No previous education or experience is required for the role. Staff will receive routine supervision and structured on the job training.

Selection Criteria:

• Demonstrated interpersonal sensitivity and the ability to deliver high quality customer focused service in a high-pressure environment.

• Physical fitness and mental alertness to ensure consistent provision of exam facilitation whilst being required to stand/walk for several hours at a time.

• Flexibility and adaptability to a changing and complex service environment.

• Team player

• Committed and reliable

• Technology proficiency and computer literacy skills including the ability to send/receive emails, operate basic AV equipment, complete online forms and training modules.

• Ability to interact with students from diverse backgrounds in a professional manner. This includes but is not limited to students from culturally or linguistically diverse backgrounds or students with a disability.  

• Be available to work from Monday to Saturday during examination periods.

You are not eligible for this role if you are a current coursework student at UQ, or any other institution. Higher Degree Research students are eligible.

What We Can Offer  

 This is a Casual position at HEW 1.1.  The pay will be $35.11 per hour (including casual loading) plus super of up to 10.5%.

For further information about UQ’s benefits, please visit Why Work at UQ  and review The University of Queensland's Enterprise Bargaining Agreement 2018-2021 .  

Questions?  

To discuss this role please contact Examinations ([email protected]).

For application queries, please contact [email protected]  stating the job reference number in the subject line.  

 Want to Apply?  

All applicants must supply the following documents:  

• Cover letter addressing the Selection Criteria   

• Resume  

To satisfy pre-requisite questions and ensure your application can be considered in full, all candidates must apply via the UQ Careers portal by the job closing deadline. Applications received via other channels, including direct email, will not be accepted.  

About The Selection Process  

The Selection Process for this role will be delivered in three stages. Each stage is progressive, so only successful candidates for each stage will be invited to the next stage.

Stage 1

Shortlisting of candidates based on Resume and Response to Selection Criteria. Successful applications will be invited to stage 2.

Stage 2

Practical activities (both individual and group, approximately 2 hours in duration) undertaken during week beginning Monday, 12 September 2022. Successful applications will be invited to stage 3.

Stage 3

Online test (approximately 30 minutes in duration) undertaken during week beginning Monday, 19 September 2022.

Successful candidates from Stage 3 will be required to undertake paid training during week beginning Monday, 26 September 2022.

The University of Queensland is committed to ensuring all candidates are provided with the opportunity to attend the panel interviews, however, for those candidates who are unable to attend in person, video interview options will be available.     

Other Information  

You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.   

We value diversity and inclusion, and actively encourage applications from those who bring diversity to the University. Our Diversity and Inclusion webpage  contains further information if you require additional support. Accessibility requirements and/or adjustments can be directed to [email protected] .

If you are a current employee of the University, or hold an unpaid or affiliate appointment with the University, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.